Executive Assistant to the EVP & CIO, Business & Technical Ops

The Business and Technology division of SpinCo is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the EVP & CIO, Business & Technical Ops. You will play a critical role in supporting the EVP & CIO in various administrative and operational tasks. This position requires exceptional organizational skills, a proactive mindset, and the ability to shift priorities as needed and manage several work streams at a time. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual will work across the Business and Technology division as well as across SpinCo on behalf of the executive.

Responsibilities:

• Serve as a liaison between the EVP & CIO and other departments, team members, clients, stakeholders and outside vendors.
• Draft and edit internal and external communications, ensuring clarity and professionalism.
• Proactively manage and maintain the EVP & CIO’s calendar, including scheduling internal and external meetings, coordinating travel, and organizing small- and large-scale meeting logistics.
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly 
• Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval
• Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions
• Coordinate internal group communications using newsletters, intranet postings, and messaging tools
• Create and edit presentations, agendas, spreadsheets, and reports
• Manage and organize executive files, physical and electronic, as required
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required