Office Coordinator (part-time)

Responsibilities: 

• Provide office support services to ensure efficiency and effectiveness within the Evolution office;
• Greet, assist, and/or direct the public to the appropriate host employee
• Deal with incoming/outgoing correspondence in line with the policy;
• Manage the Biometric system, taxi service, visitors’ sign-up system, and register visitors in line with the policy;
• Maintain the condition of the office and arrange necessary technical repairs via the ticketing system, manage performance;
• Manage reception, main canteen, and small kitchens to be always in order and maintain general office tidiness and supervision of cleaners;
• Check and ensure that coffee, vending machines, and other office equipment are in working condition, and arrange technical maintenance if required;         
• Monitor office supplies inventory (groceries and water supplies in the office- place orders, control deliveries, go shopping if needed, prepare expense reports afterward);
• Assist in the planning and preparation of meetings, conferences, and conference telephone calls, and ensure availability of office supplies in meeting rooms.

To succeed in this role you should have:

• Secondary education or higher;
• Excellent knowledge of English and Estonian (both written and verbal);
• High sense of responsibility, punctuality, accuracy, and attention to detail;
• Tact and discretion in dealing with confidential information;
• Flexible and adaptable approach to work, the ability to multitask and work in a fast-paced, ever-changing environment;
• Ability to work independently and in a team.

We Offer:

• Being a part of an international team in a successful, publicly-traded company;
• Entrepreneur culture of the company, which allows you to try new approaches and technologies all the time;
• Recognition from the business management which translates to competitive salaries and overall attitude;
• Bright and supportive colleagues, professionalism, and opportunity for personal development;
• Health insurance, contemporary office environment, training, and other benefits and perks.

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- The position is fully office-based

- Working days: Monday-Friday