Operations Coordinator

CREATIVITY IS OUR SUPERPOWER. It’s our heritage and it’s also our future. Because we don’t just make toys. We create innovative products and experiences that inspire, entertain and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard—when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

The Opportunity: 
Provides operations support to the facility by completing a variety of administrative related activities.   

What Your Impact Will Be: 

The Operations Coordinator is responsible for providing day-to-day support to the Pennsylvania Distribution Center (PADC) Human Resources and Operations Team. This includes running reports, organizing data, ordering supplies, invoicing, coordinating events, partnering with vendors, and general office support. The Operations Coordinator will also be a proactive problem solver who can predict possible issues before they arise to ensure day-to-day functions run smoothly.  

• Labor code reporting: Track and review employee total hours worked under various labor codes to ensure accuracy; run reports as needed.
• Track and receive invoices, review purchase orders, prepare payment for vendors, and reconcile discrepancies as they arise; maintain accurate records where needed.
• Communicate important business updates with employees via text message application and PowerPoint presentation via DC monitors.
• Partner with external vendors for facility repairs; obtain financial approval from site leader as required.
• Maintain strong relationships with vendors, service providers, and facility landlord.
• Partner with DC Safety Supervisor on DC safety initiatives; safety first, last, and always.
• Organizing DC engagement events and team bonding activities; partner with catering vendors when requested.
• Review and import safety data sheets (SDS) to 3E system.
• Provide general support 90% to DC Operations and 10% to Human Resources.
• Other duties as assigned.

What We’re Looking For: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE 

• High school diploma or general education degree (GED); or 1-2 years related experience and/or training; or equivalent combination of education and experience.

KNOWLEDGE AND SKILLS 

• Able to collaborate with management, staff, customers, vendors, and corporate partners.
• Strong knowledge in Microsoft Office; Excel, Microsoft and PowerPoint
• Strong attention to detail.
• Strong writing skills. Able to write reports and correspondences.
• Strong reading skills. Able to read and interpret documents such as shipping documents, bills of lading, reports, inventory documents.
• Ability to follow instructions.
• Strong oral communication skills. Able to speak effectively before staff, management customers, vendors, and other corporate partners.
• Able to analyses and interpret reports, graphs, and other data.
• Strong and accurate data entry skills.
• Experience working in a warehouse or logistics environment preferred.

EQUIPMENT

To perform this job successfully, an individual must be able to utilize the following equipment in a safe and satisfactory manner with or without reasonable accommodations.

• Computer with Windows based operating system
• Microsoft Office (intermediate or above)

What It’s Like to Work Here:

We are a purpose driven company aiming to empower the next generation to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.
• We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.
• We execute: We are a performance driven company. We strive for excellence and are focused on pursuing best in class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:

Mattel is a leading global toy company and owner of one of the strongest catalogs of children’s and family entertainment franchises in the world. We create innovative products and experiences that inspire, entertain and develop children through play. We engage consumers through our portfolio of iconic brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO and MEGA, as well as other popular intellectual properties that we own or license in partnership with global entertainment companies. Our offerings include film and television content, gaming, music and live events. We operate in 35 locations and our products are available in more than 150 countries in collaboration with the world’s leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering children to explore the wonder of childhood and reach their full potential.