Sr. Coordinator - Design, Production & Hospitality

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

The Role and What You’ll Do:

The Senior Design Coordinator will be responsible for development and management of schedules for all design deliverables.  This position works with both the Project Management team and the Design Team to streamline communication, build out deadlines, and ensure all deliverables are met. This person will also aid in tracking the approvals process, production process, and final installation.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

• Develop and manage project schedules by collaborating with production, design and freelance staff to ensure accuracy through completion and delivery
• Manage team workflow, work within our project tracking system, and adhere to processes to archive jobs
• Track all artwork through the approvals, production, and installation processes
• Maintain organization of electronic files structures for client, creative and production needs
• Take notes from design meetings and identify design action items and distribute to all participants
• Proofread and edit copy received from other teams
• Provide regular project status updates
• Print large format diagrams and design packets for reference on site
• Create independent contractor (IC) requests, process invoices, and track of all IC workload

OTHER DUTIES & RESPONSIBILITIES

• Follow administrative procedures for timesheets, time off requests, and other HR needs
• Audit Design Team Timesheets on a quarterly basis
• Manage AmEx billing statements for the executive team
• Master all necessary procedures/processes as they relate to the design team including project management in Asana, producing expense reports, reading profit & loss statement, developing price quotes, onboarding ICs to our accounting platform.

 You Have These:

• Bachelor's Degree in a relevant field or equivalent experience in creative project management required
• 3+ years’ experience in Design Management, Event Management or related field
• Proficient in Microsoft Office (Word, PowerPoint, Excel), Sharepoint, and Keynote
• Experience working in project management software (Asana and FileMaker Pro a plus)
• Excellent communication and time management skills
• Ability to work independently while maintaining attention to detail and accuracy
• A work ethic that is characterized by commitment, motivation, and energy

We’d Love If You Also Have These: 

• Experience working on large scale events or experience marketing
• Working knowledge of Asana
• Ability to understand CAD drawings, layout and floorplans
• Experience with production of print materials
• Basic proficiency with Adobe Creative Suite

Travel:

Must be adaptable with work and travel schedule and be available to travel for work which may include extended work hours during nights, weekends, and holidays.  This position may require up to 20% travel.

How we work: 

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week/in a remote capacity. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.