Procurement Operations Analyst

1 Month ago • 5 Years +

Job Summary

Job Description

The Procurement Operations Analyst will support daily operations, sourcing, and purchasing for iManage. Key responsibilities include training the business on procurement best practices, assisting in the enhancement of procurement policies and processes, developing sourcing strategies, negotiating vendor commitments, analyzing and tracking spend and savings, and ensuring compliance with company policies. The analyst will collaborate with various business units, contribute to process efficiencies, and negotiate contracts with new and existing vendors. The role also involves data analysis, contract evaluation, and providing subject matter expertise on procurement-related issues.

Must have:

Bachelor’s degree in related field.
5+ years of procurement/contracting experience.
Knowledge within purchasing/contracting functions.
Ability to interpret and negotiate contracts.
Strong negotiation skills.
Strong analytical skills and data analysis.
Experience with ERP/financial systems.

Good to have:

Experience with SaaS or Indirect Procurement.

Perks:

Flexible working policy.
Market-leading salary with performance-based bonus.
Enhanced parental leave.
Pension contribution matching.
BUPA private medical insurance and Simplyhealth cash plan.
Group life cover.
Flexible time off policy.
Company wellness days.
Access to RethinkCare.

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Job Details

We offer a flexible working policy that empowers iManage employees to balance work and well-being. We encourage two days per week in-office collaboration, offering opportunities to learn from peers in person, while also providing the flexibility needed for a meaningful work-life balance.

Being a Procurement Operations Analyst at iManage Means…

You will support everyday operations, sourcing, and buying opportunities for iManage. You will play a key role in training and guiding the business on procurement best practices while assisting in enhancements of the Procurement Policy and Processes. You will develop and execute sourcing strategies, negotiate vendor commitments, analyze, track, and validate spend & savings, and ensure compliance with iManage Policy & procurement standards.

You’ll be responsible for collaborating with various business units, including Legal, Finance, and IT, and you will contribute to quality improvements and process efficiencies across the organization.

iM Responsible For…

Supporting the Head of Procurement with the development, negotiation, and purchasing of high-impact sourcing projects and initiatives, ensuring alignment with overall priorities and objectives
Assisting business units in negotiating financial terms and conditions, certifying that they are as favorable to iManage’s business interests as possible, while minimizing risk and ensuring compliance with policies and procedures
Using data analytics, industry benchmarking, and strategic sourcing methodologies to develop and execute sourcing strategies, business strategies, and change management programs
Partnering with key stakeholders to negotiate contracts with new and existing vendors, including renewing vendor relationships to maximize value creation for iManage (optimizing spend, in addition to generating more value with existing contracts)
Assessing, evaluating, analyzing, and interpreting contract or agreement terms and conditions as well as recommending alternatives in resolving any supplier risk compliance or performance issues as necessary and in coordination with our legal team
Exercising good judgment in selecting the best contracting methods, techniques, and evaluation criteria for obtaining results
Working daily in systems like Coupa/Ironclad/BetterCloud to transact business with suppliers
Analyzing and improving procurement processes to identify opportunities for creating improvements that enhance internal efficiencies and ensure compliance with organizational policies.
Coordinating with internal teams regarding their supply chain needs and maintaining a positive relations both internal and external
Providing subject matter expertise, advice, recommendations, training, and guidance to staff and management on procurement-related issues, policies, procedures, and systems
Taking ownership of the procurement process and supporting various procurement functions such as strategic sourcing, subcontracting, vendor file management, and assisting staff in drafting of RFPs, specifications, terms of reference, and evaluation criteria
Establishing and maintaining positive, strong, ongoing working relationships with internal and external stakeholders

iM Qualified Because I Have…

A Bachelor’s Degree in Business Administration, Supply Chain Management, or related field.
5+ years progressive, demonstrated professional procurement/contracting experience; preferably with a SaaS or Indirect Procurement background.
Knowledge and experience within purchasing/contracting functions
The ability to accurately read, interpret, develop, and negotiate terms and conditions of contracts
Strong negotiation skills
Strong analytical skills to run both standardized and customized reports, ability to analyze large data sets, and provide insights for process improvements
A passion for data
A skilled background in the development and use of ERP/financial or other spend management systems such as Coupa,
Working knowledge of strategic sourcing concepts and methodologies

Don't meet every qualification listed above? Studies show that women and people of colour are less likely to apply to jobs unless they meet all qualifications. At iManage, we are committed to building a diverse and inclusive environment, and encourage everyone to show up as their full authentic selves. We welcome those that come with a growth mindset and a hunger for learning; so, if you are excited about this role but your past experience doesn't align perfectly with every qualification we encourage you to apply anyways!

iM Getting To…

Join a rapidly evolving, industry-leading SaaS company on an exciting journey of growth and scalability!
Take on meaningful, high-impact challenges by leveraging cutting-edge technologies and best-in-class protocols to drive innovation.
Own my career path with our internal development framework. Ask us more about this!
Expand my skill set and earn certifications with unlimited access to LinkedIn Learning courses and interactive Microsoft courses & training.
Be part of a supportive and experienced team within a dynamic, inclusive, and encouraging culture.
Enjoy flexible work hours that empower me to balance personal time with professional commitments.
Collaborate in a modern, open-plan workspace featuring a gaming area, free snacks and drinks, and regular social events.

iManage Is Supporting Me By…

Creating an inclusive environment where you’re encouraged to help shape the culture by bringing your unique perspective, not just by fitting in.
Providing a market leading salary determined through a fair and consistent process, equitable for all our employees, and regularly reviewed against industry benchmarks.
Rewarding me with an annual performance-based bonus.
Providing enhanced parental leave (20 weeks for primary and 10 weeks for secondary caregiver at 100% pay)
Matching my pension contribution (up to 6%)
Offering BUPA private medical insurance & a Simplyhealth cash plan to assist with the everyday costs.
Providing Group life cover, including life insurance, income protection, and critical illness protection.
Encouraging me to make use of our top-tier flexible time off policy, which includes 25 days of annual leave and the flexibility to take further additional time off as needed
Having multiple company wellness days each year to prioritize mental health and well-being.
Providing access to RethinkCare, a global behavioral health platform that enhances personal well-being, strengthens professional resilience, and empowers parental success through expert-led training and resources.

About iManage…
At iManage, we are dedicated to Making Knowledge Work™. Our intelligent, cloud-enabled, and secure platform is trusted by 4,100+ customers and 430,000 users worldwide, managing over 11 billion documents and 11 petabytes of data. We empower professionals across 65+ countries to unlock the full potential of their business content and communications.

We are continuously innovating to solve the most complex professional challenges and enable better business outcomes; Our work is not always easy but it is ambitious and rewarding.
So we’re looking for people who embrace challenges. People who thrive on solving problems, pushing boundaries, and collaborating with the industry’s best and brightest. That’s the iManage way. It’s how we turn the impossible into reality, empower our employees to grow, unlock their potential, and create a meaningful impact on everything we do.

Whoever you are, whatever you do, however you work. Make it mean something at iManage.

Learn more at: www.imanage.com

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