Vendor Manager/Vendor Management and Receiving Associate

1 Month ago • All levels

Job Summary

Job Description

As a Vendor Manager/vendor management and receiving clerk, you will manage vendor relationships and financial processes up to invoice payment. You'll be responsible for communication with internal and external teams regarding quotes, invoices, procedures, and budgets, and you'll advise on account status. Responsibilities include vendor compliance, purchase requisition/order preparation, invoice submission, contract management, and budget reconciliation. You will coordinate with stakeholders and vendors, submit quotes and contracts, maintain vendor data in Confluence, enter purchase requisitions and invoices in Oracle ERP, track renewals and requisitions, participate in budget preparation, and resolve vendor concerns.

Must have:

Knowledge of Finance
Perform Budget tracking and maintenance
Ability to use Microsoft Excel for manipulating numbers
Customer service/communication
Multitasking/attending to multiple projects
Ability to communicate effectively and work collaboratively

Good to have:

Familiarity with Oracle iProcurement (bonus and very much preferred)
Familiarity with Confluence (bonus)
Familiarity with SaaS (bonus)

Perks:

Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program
Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period
Company paid holidays, vacation days, and paid sick leave
Voluntary Life, AD&D, Critical Illness, Long-Term Disability
Employee Discounts on home, auto, and gym membership

8 skills required

8 skills required for this role

Add these skills to join the top 1% applicants for this job

confluence

microsoft-excel

excel

communication

budget-management

oracle

saas-business-models

ms-office

Job Details

Location: Ottawa, Canada

Thales people architect identity management and data protection solutions at the heart of digital security. Business and governments rely on us to bring trust to the billons of digital interactions they have with people. Our technologies and services help banks exchange funds, people cross borders, energy become smarter and much more. More than 30,000 organizations already rely on us to verify the identities of people and things, grant access to digital services, analyze vast quantities of information and encrypt data to make the connected world more secure.

This is a hybrid role in Ottawa, Canada.

Position Summary

As a Vendor Manager/vendor management and receiving clerk, you will own the entire vendor management and financial processes leading up to, but not including, invoice payment. You will be responsible for communications with, and between, internal and external teams regarding quotes and invoices, procedures, and budgets and be expected to be able to advise on the status of accounts regularly. Vendor compliance, purchase requisition/order preparation, invoice submission, contract management and budget reconciliation will all fall under your purview.

Key Areas of Responsibility

•   Coordination of stakeholders and vendors for the receipt of quotes and contracts
•   Submission of quotes and contracts for validation with our Internal Teams and facilitating compliance with vendors
•   Maintenance of Confluence with vendor data
•   Timely, detail oriented entry of Purchase Requisitions and Invoices using Oracle ERP
•   Regular tracking of renewals and requisitions
•   Participation the in the preparation of annual budgets; maintenance of budget spreadsheet tracking each transaction
•   Point person for the resolution of vendor concerns

Basic Qualifications

•   Knowledge of Finance
•   Perform Budget tracking and maintenance
•   Familiarity with Oracle iProcurement (bonus and very much preferred)
•   Familiarity with Confluence (bonus)
•   Ability to use Microsoft Excel for manipulating numbers and simplify calculations
•   Customer service/communication
•   Multitasking/attending to multiple ‘projects’ in varied states at any given time
•   Familiarity with SaaS (bonus)
•   Ability to communicate effectively and work collaboratively with multiple stakeholders
•   Proven ability to work independently on assigned tasks
•   Ability to make sense of priorities and adhere to timelines and SLAs to avoid penalties and overdue charges from vendors

What We Offer

Thales provides an extensive benefits program for all full-time employees working 24 or more hours per week and their eligible dependents, including the following:

Company paid Extended Health, Dental, HSA, Life, AD&D, Short-term Disability, Cancer Care Program, travel insurance, Employee Assistance Plan and Well-Being program.
Retirement Savings Plans (RRSP, DCPP, TFSA) with a company contribution and a match to a DCPP, with no vesting period.
Company paid holidays, vacation days, and paid sick leave.
Voluntary Life, AD&D, Critical Illness, Long-Term Disability.
Employee Discounts on home, auto, and gym membership.

Why Join Us?

Say HI and learn more about working at Thales click here.

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Thales is an equal opportunity employer which values diversity and inclusivity in the workplace. Thales is committed to providing accommodations in all parts of the interview process. Applicants selected for an interview who require accommodation are asked to advise accordingly upon the invitation for an interview. We will work with you to meet your needs. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience.