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Executive Administrative Assistant

Executive Administrative Assistant

1 Month ago • 3-3 Years • Administrative

About the job

4 skills required for this role

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unity

microsoft-office

communication

cross-functional

Job Description

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have excellent communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time.Responsibilities: Coordinate internal and external meetings. Manage complex calendar set-up and movement. Prepare expense reports and purchase requisitions. Coordinate both domestic and international travel arrangements. Organize space planning, strategic offsite events and team all-hands meetings. Build cross-functional relationships between departments. Partner closely with organizations lead admins. Communicate key org and company updates to admins and cross-functional partners. General office duties as needed.

Must have:

3+ years of relevant experience providing administrative support to 1 or more executives
3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
3+ years of relevant calendar management and expense report management experience for 1 or more executives
Experience prioritizing multiple projects
Experience with Microsoft Office and Google Suite

Good to have:

Experience supporting strategic projects
Experience supporting cross-regional teams
Experience driving events
Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
Experience maintaining confidentiality and discretion in all partnerships
Experience building and maintaining trust with leadership and partners
Experience running meetings and building agendas
Experience in multitasking and changing direction quickly

Perks:

Bonus
Equity
Benefits

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Executive Administrative Assistant Responsibilities

Coordinate internal and external meetings

Manage complex calendar set-up and movement

Prepare expense reports and purchase requisitions

Coordinate both domestic and international travel arrangements

Organize space planning, strategic offsite events and team all-hands meetings

Build cross-functional relationships between departments

Partner closely with organizations lead admins

Communicate key org and company updates to admins and cross-functional partners

General office duties as needed

Minimum Qualifications

3+ years of relevant experience providing administrative support to 1 or more executives

3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives

3+ years of relevant calendar management and expense report management experience for 1 or more executives

Experience prioritizing multiple projects

Experience with Microsoft Office and Google Suite

Preferred Qualifications

Experience supporting strategic projects

Experience supporting cross-regional teams

Experience driving events

Experience collaborating and partnering closely with other administrative professionals and key cross functional partners

Experience maintaining confidentiality and discretion in all partnerships

Experience building and maintaining trust with leadership and partners

Experience running meetings and building agendas

Experience in multitasking and changing direction quickly

For those who live in or expect to work from California if hired for this position, please click for additional information.

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Data Center

About Meta

Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology. People who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today—beyond the constraints of screens, the limits of distance, and even the rules of physics.

$40.38/hour to $55.48/hour + bonus + equity + benefits

Individual compensation is determined by skills, qualifications, experience, and location. Compensation details listed in this posting reflect the base hourly rate, monthly rate, or annual salary only, and do not include bonus, equity or sales incentives, if applicable. In addition to base compensation, Meta offers benefits. Learn more about at Meta.

Equal Employment Opportunity and Affirmative Action

Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics. You may view our Equal Employment Opportunity notice .

Meta is committed to providing reasonable support (called accommodations) in our recruiting processes for candidates with disabilities, long term conditions, mental health conditions or sincerely held religious beliefs, or who are neurodivergent or require pregnancy-related support. If you need support, please reach out to .

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