Administration Executive

Company Overview:

When it comes to IT solution providers, there are a lot of choices. But when it comes to providers with innovative and differentiating end-to-end service offerings, there’s really only one: Zones – First Choice for IT.TM 

Zones is a Global Solution Provider of end-to-end IT solutions with an unmatched supply chain. Positioned to be the IT partner you need, Zones, a Minority Business Enterprise (MBE) in business for over 35 years, specializes in Digital Workplace, Cloud & Data Center, Networking, Security, and Managed/Professional/Staffing services. Operating in more than 120 countries, leveraging a robust portfolio, and utilizing the highest certification levels from key partners, including Microsoft, Apple, Cisco, Lenovo, Adobe, and more, Zones has mastered the science of building digital infrastructures that change the way business does business ensuring whatever they need, they can Consider IT Done. Follow Zones, LLC on Twitter @Zones, and LinkedIn and Facebook.

Position Overview:

We are seeking a proactive and organized Admin Executive to join our team. The ideal candidate will have significant experience in handling administrative tasks, developing and implementing procurement strategies, managing vendor relationships, and ensuring the smooth coordination of events. The role requires a strong attention to detail, excellent negotiation skills, and the ability to maintain accurate records of all administrative operations.

What you’ll do as the Admin Executive:

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Administrative Support:

• Oversee day-to-day administrative operations and provide support to the Admin Manager.
• Maintain accurate documentation of office supplies, facilities, and other administrative records.
• Coordinate with internal departments to ensure all admin-related requests are handled promptly and efficiently.

1. Procurement Management:

• Develop and implement procurement strategies to optimize cost, quality, and timely delivery of goods and services.
• Manage the entire procurement cycle, from sourcing suppliers to negotiating contracts and ensuring compliance.
• Maintain updated records of orders, delivery schedules, and vendor details.

1. Vendor Management:

• Establish and maintain strong relationships with vendors and service providers.
• Conduct regular evaluations of vendors to ensure service quality and cost-effectiveness.
• Negotiate prices, contracts, and terms with vendors to achieve the best value for the organization.

1. Inventory and Asset Management:
   • Oversee inventory control and ensure accurate tracking of all office supplies and equipment.
   • Implement best practices for inventory management, including periodic audits and reordering of supplies.
   • Ensure proper documentation and upkeep of asset records.
2. Event Coordination:

• Plan, coordinate, and execute events of various nature, whether indoor or outdoor, such as team-building activities, corporate meetings, and other organizational events.
• Liaise with vendors, venues, and internal teams to ensure all event requirements are met.
• Manage event logistics, including budgeting, scheduling, and post-event evaluation.

1. Compliance and Safety:
   • Ensure adherence to health and safety regulations during events and day-to-day operations.
   • Monitor compliance with company policies and ensure all administrative procedures are followed.

What you will bring to the team:

• Bachelor’s degree in business administration, Management, or a related field.
• Minimum of 5-8 years of experience in administration, procurement, or event management.
• Strong organizational and multitasking abilities.
• Excellent communication and negotiation skills.
• Proficiency in MS Office and familiarity with procurement management systems.

Zones offers a comprehensive Benefits package

At Zones, we are committed to fostering an inclusive and diverse workplace. We provide comprehensive benefits to support our employees, including health insurance coverage for parents, spouse, and children, life insurance, voluntary pension fund scheme, EOBI, and on the house free quality food, gym, and much more. We embrace equal employment opportunity, free from discrimination based on various characteristics, and offer an exciting career immersed in an inventive, collaborative culture.

If you are enthusiastic about working on the cutting edge of IT innovation, sales, engineering, and operations, Zones is the perfect opportunity for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status or on the basis of disability. 
 

Job Timings:

2:00 PM to 11:00 PM or 8:00PM to 5:00AM (Rotational Shifts)