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Front Desk Administrator

Baden-Württemberg, Germany (On-site)

Front Desk Administrator

1 Month ago • All levels • Administrative • Undisclosed

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Job Description

This role is for a Front Desk Administrator at the Böblingen office. Responsibilities include accommodating visitors, operating the switchboard, managing conference room bookings, maintaining office tidiness, handling mail and couriers, managing reception appearance and utilities, cooperating with the Office Manager, maintaining supplier databases, issuing keys, ordering supplies, managing invoices, updating FD Systems (ED, LuxTown), providing administrative support to other departments, and supporting facility management services. The ideal candidate will possess strong organizational, problem-solving, multitasking, customer service, and communication skills, and prior experience in a similar role is required.

Must have:

Organizational Skills
Problem Solving
Multitasking
Customer Service
Communication Skills
Previous experience in a similar role

Good to have:

corporate working experience
German: C2 Proficient
English: C2 Proficient

Project description

Join our team at the Böblingen office as a Front Desk Administrator, where your contributions will be essential in ensuring the office operates efficiently and delivers an exceptional experience for visitors, employees, and clients.

Responsibilities

Accommodate visitors, internal and external clients

Operate switchboard and direct potential clients to relevant departments

Answer questions and address complaints

Coordinate conference room bookings and appointments

Keep office tidy and presentable

Record, file and track all outgoing and incoming courier and sort mail

Manage all matters pertaining to reception/office appearance and utilities

Cooperate with Office Manager on local facility

Maintain database of suppliers and service providers

Issuing keys to employees and visitors

Order stationary, office products, cleaning and catering supplies

Maintain inventory of office equipment

Record all incoming invoices in our register, gaining appropriate approval where necessary, and forward to the respective department in a timely fashion

Updating FD Systems (ED, LuxTown)

Assist with administrative tasks and provide research and administrative support to other departments and individuals, where necessary

supports Facility Management services for DXC in Böblingen

Ad hoc duties as required and directed by your line manager

Skills

Must have

Organisational Skills, Problem Solving, Multitasking, Customer Service, Communication Skills, Previous experience in a similar role;

Nice to have

corporate working experience

Other

Languages

German: C2 Proficient,English: C2 Proficient

Seniority

Regular

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About The Company

Luxoft

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Luxoft, a DXC Technology Company (NYSE: DXC), is a digital strategy and software engineering firm providing bespoke technology solutions that drive business change for customers the world over. Acquired by U.S. company DXC Technology in 2019, Luxoft is a global operation in 44 cities and 21 countries with an international, agile workforce of nearly 18,000 people. It combines a unique blend of engineering excellence and deep industry expertise, helping over 425 global clients innovate in the areas of automotive, financial services, travel and hospitality, healthcare, life sciences, media and telecommunications.

DXC Technology is a leading Fortune 500 IT services company which helps global companies run their mission critical systems. Together, DXC and Luxoft offer a differentiated customer-value proposition for digital transformation by combining Luxoft’s front-end digital capabilities with DXC’s expertise in IT modernization and integration. Follow our profile for regular updates and insights into technology and business needs.