Procurement Officer

Line of Service

Internal Firm Services

Industry/Sector

Not Applicable

Specialism

IFS - Finance

Management Level

Associate

Job Description & Summary

Procurement sits within the centralised Finance Function and is managed by the Director of Procurement, the team is responsible for the development of procurement processes, procedures, strategy development, implementation/administration of procurement activities, optimisation of procurement spend via category management, as well as supporting the operational aspects of the agreement with the operations team and spend.

This role is responsible for managing and optimising procurement activities including purchase order (PO) creation, PO termination or cancellation, and catalogue management. The officer ensures cost-effective purchasing and reliable inventory management, contributing to the overall reduction of procurement costs under $50k and tracking savings.
 

Primary Duties and Responsibilities:
Financial:

• Manage the entire lifecycle of purchase orders from creation to termination or cancellation.
• Handle spot buys and Request for Quotation (RFQ) processes to secure products and services at competitive prices.
• Develop and maintain procurement catalogues, ensuring their integration and alignment with business needs.
• Govern catalogue performance, monitoring effectiveness and ensuring compliance with set standards.
• Track savings and manage procurement spend below $50k, ensuring cost efficiencies.
• Collaborate with finance and procurement teams to capture and analyse procurement data, aligning with financial reporting requirements.

Customer:

• Build and maintain relationships with suppliers, negotiating terms and managing PO to ensure favourable conditions.
• Support internal stakeholders, ensuring their needs are met promptly and efficiently.

Internal Process:

• Develop and maintain processes for catalogue development, governance, and performance monitoring.
• Ensure the integration of catalogues with other business systems to enhance procurement operations.
• Track and report key metrics to reduce expenses and improve procurement effectiveness.
• Support risk management strategies and processes to mitigate potential procurement risks.

Learning & Growth:

• Capture templates and standards into a repository to build the team's own knowledge management database
• Ensures adherence to policies and procedures
• Responsible for the continuing professional development of self 
• Act as a key resource and liaison to other functional areas of the business, building cross-functional relationships as needed
   

Education:

• Bachelor’s Degree in Business Administration, Procurement, Supply Chain, Logistics or related field required 

Language:

• Fluency in written and spoken English, proficiency in Arabic is an advantage 

Overall Experience:

• 1+ experience in a procurement function
• Knowledge and Skills
• Knowledge of Corporate Procurement principles
• Knowledge of implementing cost improvements
• Strong liaison skills, with the ability to maintain geographical relationships
• Ability to work within a team and develop excellent relationships with co-workers
• Knowledge of the tender evaluation process
• Ability to adhere to and implement corporate procurement policies 
• Negotiation skills and assertiveness in dealing with external vendors
• Strong ability to collaborate across functions 
• Strong customer service orientation
• Organisation, thoroughness, eye for detail, time management skills and proactivity
• Strong verbal and written communication skills
• Ethical Conduct

Education (if blank, degree and/or field of study not specified)

Degrees/Field of Study required:

Degrees/Field of Study preferred:

Certifications (if blank, certifications not specified)

Required Skills

Optional Skills

Accepting Feedback, Accepting Feedback, Active Listening, Business Analysis, Business Requirements Analysis, Commercial Transactions, Communication, Contract Dispute Resolution, Contract Lifecycle Management, Contract Management, Contract Negotiation, Contractual Agreements, Contractual Compliance Monitoring, Contractual Risk Management, Cost Analysis, Cost Management, Customer Liaison, Emotional Regulation, Empathy, Inclusion, Indirect Sourcing, Industry Trend Analysis, Intellectual Curiosity, Optimism, Procurement {+ 21 more}

Desired Languages (If blank, desired languages not specified)

Travel Requirements

Available for Work Visa Sponsorship?

Government Clearance Required?

Job Posting End Date