Recruiting Coordinator (Contract)

RECRUITING COORDINATOR (Contract)

Hybrid, Bucharest, Romania

JOB OVERVIEW

The Recruitment Coordinator (Contractor) plays a crucial role in the recruitment process at Legion Technologies. Responsible for managing various aspects of the hiring process, the Recruitment Coordinator ensures smooth coordination between candidates, hiring managers, and the recruitment team. This role involves a combination of administrative tasks, communication with internal stakeholders, and attention to detail to facilitate an efficient hiring process. 

Contract for approximately 8 months.

Please note that this role is 11am to 8pm RO. All candidates must be willing and able to work these hours to meet business needs for the duration of the contract period.

RESPONSIBILITIES AND DUTIES

1. Interview Planning and Coordination:

• Prepare Interview Plans and store them in the designated shared drive.
• Manage the Greenhouse Applicant Tracking System, which includes but is not limited to: opening requisitions, managing open roles, coordinating interviews and interview schedules, managing candidates and prospects, ensuring scorecards are completed, etc. 
• Update job descriptions and create custom questions for job postings.
• Add custom questions to job posts and ensure rule activation.
• Create forms if necessary for candidate communication.
• Edit and update interview plans and scorecard attributes in Greenhouse.
• Ensure notifications include coordinators and recruiters in each stage of the process.

2. Candidate Management:

• Post job openings and double-check salary ranges.
• Add Agency recruiters if within budget, and clean old candidate records.
• Schedule interviews according to the interview plan and coordinate with hiring managers.
• Work directly with hiring managers in Greenhouse and communicate interview details.
• Coordinate with the interviewing team for availability and preferences.
• Keep consistent communication with candidates to ensure best-in-class experience

3. Referral Program Management:

• Acknowledge referral emails and maintain the Employee Referral Bonus Program tracker.
• Manage referrals from offer to payout, including sending notifications and updating records.

4. Interview Scheduling:

• Schedule all candidates promptly, and ensure candidates are moving forward or rejected within the process and in a timely manner. 
• Refer to interview plans for scheduling guidance.
• Mark responsibility in requisitions to receive interview schedule notifications.
• Check candidate time zones and correct any discrepancies before scheduling.
• Verify team availability and resolve Zoom issues if necessary.
• Communicate with candidates regarding rejections on time, personalize communications within these rejections

5. Onboarding and PeopleOps Support:

• Maintain internal trackers for new hires and onboarding; facilitate document uploads.
• Send welcome emails to new hires and select appropriate email templates.
• Coordinate with HR for document signing and send necessary forms.
• Create JIRA tickets, save offers, and initiate background checks using HireRight and CheckR.
• Communicate background check standards to candidates and facilitate the process while maintaining timely and consistent communication.
• Assist in setting up new hire meetings, training, and onboarding plans.
• Send onboarding emails, employee handbooks, and new hire information.
• Update JIRA tickets and coordinate with relevant teams for introductions and setups.
• Facilitate swag orders and orientation sessions for new hires.

And, other responsibilities as assigned or required. 

REQUIRED SKILLS AND QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, or related field is a plus
• Proven 2+ years experience in recruitment coordination or HR administrative roles.
• Ability and willingness to work 11am-8pm RO,  Monday through Friday.
• Fluent or Native in English is a must have language skill for this role.
• Familiarity with Applicant Tracking Systems (ATS), preferably Greenhouse.
• Strong organizational skills with attention to detail and ability to multitask.
• Excellent communication skills, both written and verbal.
• Self-starter who is able to work independently
• Ability to work collaboratively in a fast-paced environment and adapt to changing priorities.

ABOUT LEGION

Join Legion's mission to turn hourly jobs into good jobs. We're a hybrid, mission-driven team seeking exceptional talent to propel this vision. Embrace a culture that's collaborative, fast-paced, and entrepreneurial. With us, you'll grow your skills, work closely with experienced executives, and contribute significantly to our mission. Our award-winning AI-native workforce management platform is intelligent, automated, and employee-centric and proven to deliver 13x ROI. We help labor-intensive organizations maximize labor efficiency and employee engagement simultaneously.  Legion has earned recognition for its innovation, including spots on the Inc. 5000 list, Forbes’ Next Billion Dollar Startups, and awards for our AI technology. Backed by leading investors such as Norwest Venture Partners, Stripes, First Round Capital, XYZ Ventures, Webb Investment Network, Workday Ventures, and NTT DOCOMO Ventures, we're making real change.

If you're ready to make an impact and grow your career, Legion is where you belong. Join us in making hourly work rewarding and fulfilling.

BACKGROUND AND OPPORTUNITY

There are almost 75 million hourly workers in the United States, representing more than half of the entire workforce. Historically, managing hourly employees has been difficult due to high attrition (average of 60%) and high replacement costs (average of $3,200 per employee in retail). The ongoing labor shortage and competition from the gig economy, make it more difficult to attract and retain hourly employees. The top reasons hourly employees leave their jobs are a lack of schedule empowerment, poor communication with employers, and an inability to get paid early. Gen Z and the millennial workforce demand gig-like flexibility, modern technology, and compelling work options. Legion’s mission is to turn hourly jobs into good jobs, serving the hourly workers who make up the majority of the US workforce. We believe in empowering employees and helping employers be efficient and innovative by enabling intelligent automation powered by Legion’s Workforce Management platform to optimize labor efficiency and enhance the employee experience simultaneously. Legion WFM was built for the cloud with AI at the core and is designed to handle the complexity of modern businesses and meet the needs of today’s hourly employees. Our team is comprised of dedicated individuals from all backgrounds and experiences, globally distributed across all time zones.

For more information, visit https://legion.co 

EQUAL EMPLOYMENT OPPORTUNITY

Legion Technologies is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will be considered for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.

DISABILITY ACCOMMODATION

For individuals with disabilities who need additional assistance at any point in the application and interview process, please email recruiting@legion.co