Administrative Assistant, Business & Legal Affairs

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

How we LEAD: 

Interscope Capitol Labels Group is seeking an Administrative Assistant that will support the Executive and the day-to-day operations of the ICLG Business Affairs team, including the ICLG in-house attorneys.

Discretion, confidentiality and good judgment are essential for this role. The candidate must be efficient and time-sensitive, and will need to perform always with painstaking attention to detail. Multi-tasking and meeting tight deadlines is often necessary. 

In respect of paralegal tasks, the candidate will be expected, under attorney and/or senior staff direction, to prepare simple legal documents for review and to assist in the management of legal documentation, also under attorney and/or senior staff direction.        This role works a hybrid schedule, and will be required to be in office Monday-Thursday.

How you’ll CREATE:

• Coordinate & prioritize meetings involving ICLG Business Affairs staff

• Phone answering and message taking as required

• Responsible for processing payments in “Uniport” (an online payment system for which the assistant will be trained)

• Exercise discretion when patching calls, rolling calls, and interrupting meetings

• Arrange meetings and conference calls via telephone and email/Microsoft Outlook Calendar

• Greet and direct internal/external Business Affairs meeting participants

• Book travel, accommodations, car services & process Travel & Entertainment expenses

• Create, send, receive and distribute internal/external company communications

• UMe Business Affairs filing in coordination with other ICLG Business Affairs filers

• Special projects as needed

• Research agreements relevant to simple legal documents to be prepared under attorney/senior staff supervision

• Maintain and organize files, including all relevant correspondence

• Maintain relevant files in the computer-based systems

• Assist in department and company projects as needed

Bring your VIBE:

• Bachelors Degree and entry level paralegal equivalent experience 

• Music/Entertainment Industry experience (legal-related experience preferred)

• Familiarity with business process workflows (i.e. following a pre-defined business process , understanding how one’s role helps to achieve the overall objective)

• Ability to interact comfortably and effectively with UMG employees at all levels, including Senior Management

• Ability to interact comfortably and effectively with employees of parties with whom UMG does business

• Self-motivated, pro-active and resourceful

• Excellent follow-through and close attention to detail

• Flexible – able to adjust to changing priorities and able to multi-task

• Excellent customer service skills

• Excellent organization and time management skills

• Strong proficiency and working knowledge of Microsoft Outlook, Word, Excel and PowerPoint

• Must have excellent verbal, written and interpersonal communication skills

• Ability to stay on top of multiple initiatives at one time

• Ability to work quickly and accurately under pressure

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.

Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

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Job Category:

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.