Corporate Card Coordinator

• Monitor late fees and past due balances for all T-Cards in 021 and 028 environments.
• Compliance with company policy.
• Reconcile individual cardholder accounts as needed for 021 and 028.
• Compare Egencia bookings to acknowledgement forms to monitor unauthorized airfare bookings.
• Act as a point of contact to manage communication between 021 and 028 card holders and Concur audit.
• Ensure timely and accurate database administration for Concur, Works, Payment Center and Egencia for 021 and 028 entities.
• Customer support for all card holders (021 and 028) during regular business hours and alternative weekends at agreed upon hours.
• Send monthly e-mail reminders to all purchase and travel card holders (021 and 028) with unused airfare reminding them to utilize the airfare for their next air ticket purchase.
• Ability to trouble shoot card limit or situational usage issues and communicate with card holders and Senior Accountant to resolve.
• Assist with all reporting requests for any travel or purchase card database (021 and 028).
• Prepare the use tax accrual related to P-Card transactions for 021 and 028.
• Assist with/be a backup resource for the month end journal entries for the P-Card transactions by day one of the close schedule.
• Assist with/be a backup resource for the month end journal entries for the T-Card transactions by day two of the close schedule.
• Assist with/be a backup resource for the month end transfer of project accounting transactions for Accounts Payable.
• Monitor expense report signoff is timely for P-Cards.  Follow up with cardholders and approvers as necessary.
• Batch P-Card transactions to verify that all have been accounted for in expense reports.
• Assist with training staff on purchase and travel card policies and card usage as needed.
• Create new cardholders by gaining supervisor approvals, collecting signed acknowledgement forms training users and defining a new cardholder in Concur and Works.  
• Assist with distributing all new and replacement cards to cardholders.
• Assist with/be a backup resource for ensuring database approval hierarchies are maintained real time.
• Special projects as assigned.
• Assist with ensuring cards are destroyed and profiles inactivated as appropriate

Education, Skills, & Experience:

• High School Diploma/GED with 5 years of Accounting, Contract Coordinating, Account Balancing, Banking, Customer Support, or Project Coordinating experience required
  • Bachelor’s degree in Finance, Accounting or Business with 0 years of experience also accepted
• Excellent Excel and Word skills.
• Previous experience with Concur and SAP helpful but not required.
• Ability to understand debits and credits and basic accounting general ledger entries and processes.  
• Must be able to effectively use company computer systems.  
• Excellent interpersonal organizational and communication skills required.
• Ability to remain calm and patient in stressful situations.  

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