Executive Assistant
Job Summary
Job Description
- 5+ years of experience in an executive support role
- Bachelor’s degree or equivalent experience
- Strong organizational and time management skills
- Ability to handle multiple assignments with flexibility
- Clear and effective communication skills, both verbal and written
- Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Travel perks
- Generous time-off
- Parental leave
- Flexible work model
- Career development resources
9 skills required
Job Details
Expedia Group brands power global travel for everyone, everywhere. We design cutting-edge tech to make travel smoother and more memorable, and we create groundbreaking solutions for our partners. Our diverse, vibrant, and welcoming community is essential in driving our success.
Why Join Us?
To shape the future of travel, people must come first. Guided by our Values and Leadership Agreements, we foster an open culture where everyone belongs, differences are celebrated and know that when one of us wins, we all win.
We provide a full benefits package, including exciting travel perks, generous time-off, parental leave, a flexible work model (with some pretty cool offices), and career development resources, all to fuel our employees' passion for travel and ensure a rewarding career journey. We’re building a more open world. Join us.
Executive Assistant
Introduction to the Team:
Travel Partnerships and Advertising helps partners, including hotels, airlines, destination marketing organizations (DMOs) and more, deliver excellent traveler and B2B experiences. We drive growth for our partners and the Expedia Group marketplace through competitive supply, our leading advertising and travel media network and affiliate solutions.
We’re looking for a highly organized and proactive Administrative Professional to support up to three Vice Presidents in our Travel Partnerships and Advertising division. This role plays a vital part in ensuring operational excellence through effective calendar management, expense tracking, and travel coordination. You’ll thrive in this role if you enjoy working in a dynamic, collaborative environment and are skilled at managing multiple priorities with professionalism and discretion.
In this role, you will handle:
Calendar Management: Provide high-level support by managing complex calendars across multiple time zones, prioritizing effectively and aligning schedules with leader priorities
Travel Coordination: Organize detailed domestic and international travel arrangements, including flights, accommodations, and itineraries
Expense Reporting: Prepare and process accurate and timely expense reports in accordance with company guidelines
Office Operations: Support administrative needs including coordination of office moves, resource requests, and general logistics
Event Support: Assist with planning and execution of internal events, offsites, and team meetings; including managing logistics, catering, presentations, and follow-ups
Onboarding Support: Help welcome and onboard new executives, ensuring a seamless integration experience
Community Collaboration: Partner with peers across the administrative community to share best practices, provide support during absences, and contribute to a high-functioning workplace culture
Special Projects: Take initiative on special assignments that stretch your skills and support broader team success
Experience and qualifications:
5+ years of experience in an executive support role
Bachelor’s degree or equivalent experience
Strong organizational and time management skills with keen attention to detail
Ability to prioritize and handle multiple assignments with flexibility and a proactive mindset
Clear and effective communication skills, both verbal and written
Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Capacity to manage urgent requests and sensitive information with discretion and sound judgment
Starting pay for this role will vary based on multiple factors, including location, available budget, and an individual’s knowledge, skills, and experience. Pay ranges may be modified in the future.
Accommodation requests
If you need assistance with any part of the application or recruiting process due to a disability, or other physical or mental health conditions, please reach out to our Recruiting Accommodations Team through the Accommodation Request.
We are proud to be named as a Best Place to Work on Glassdoor in 2024 and be recognized for award-winning culture by organizations like Forbes, TIME, Disability:IN, and others.
Expedia Group's family of brands includes: Brand Expedia®, Hotels.com®, Expedia® Partner Solutions, Vrbo®, trivago®, Orbitz®, Travelocity®, Hotwire®, Wotif®, ebookers®, CheapTickets®, Expedia Group™ Media Solutions, Expedia Local Expert®, CarRentals.com™, and Expedia Cruises™. © 2024 Expedia, Inc. All rights reserved. Trademarks and logos are the property of their respective owners. CST: 2029030-50
Employment opportunities and job offers at Expedia Group will always come from Expedia Group’s Talent Acquisition and hiring teams. Never provide sensitive, personal information to someone unless you’re confident who the recipient is. Expedia Group does not extend job offers via email or any other messaging tools to individuals with whom we have not made prior contact. Our email domain is @expediagroup.com. The official website to find and apply for job openings at Expedia Group is careers.expediagroup.com/jobs.
Expedia is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.
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