Project Coordinator

2 Weeks ago • 3 Years +

Job Summary

Job Description

The Project Coordinator will be responsible for managing sub-grants and contracts, ensuring compliance with laws and funder requirements. They will provide guidance to partners and consultants, coordinate financial management, and support the technical team. They will also provide logistic support for events, translate materials, and coordinate the preparation of work plans and reports. Additionally, the coordinator will provide administrative support for the team, including meeting coordination and travel arrangements. The position requires excellent organizational, communication, and financial management skills to ensure the smooth operation of projects.

Must have:

Bachelor’s degree in a related field.
Minimum 3 years of project coordination experience.
Excellent speaking and writing skills in Chinese and English.
Strong computer skills.

Perks:

Generous, comprehensive benefits package.

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Job Details

Responsibilities:

Sub-agreement/contract Management
Draft, review, process and monitor sub-grants and contracts to ensure compliance with INGO law, funder requirements and WRI policies
Provides guidance to partner organizations and consultants to ensure their compliance with INGO law, funder requirements and WRI policies, while proactively and professionally communicating with partners and consultants
Support technical team and Project Operations Manager to ensure cost-effectiveness of sub-grants and contracts
Coordinate with the technical team to monitor the progress of project implementation, collect reporting documents from partners and process payments timely
Financial management
Coordinate financial management by updating budgets, reviewing, and tracking expenses vs. planned budget to ensure costs are recorded properly and funding is spent in a reasonable manner
Communications and event support
Provide logistic support for internal and external workshops, conferences, expert consultations, and other events in collaboration with partners and stakeholders
Translate bi-lingual materials around events, publications, press releases, web development, and blogs of the program per required
Organizational compliance
Coordinate the program team to prepare the annual work plan and reports required by supervision agencies and ensure all required supporting documents are submitted timely
Prepare reporting documents for WRI monthly and quarterly review
Coordinate within WRI on any cross-program cooperation and activities relevant to Sustainable Investment Program
Team’s administrative support
Provide administrative support for team members, including regular internal meeting coordination, meeting notes, team’s travel arrangement, etc.
Support intern management
Provide other administrative support requested by manager

Qualifications:

Bachelor’s degree (preferably in project management, operations management, public administration, English or related fields) with an excellent academic record
Minimum 3-year work experience on project coordination, financial and contract management
Excellent speaking and writing abilities in Chinese and English, and outstanding inter-personal skills
Ability to write in an organized, clear, and articulated manner
Goal oriented and highly motivated
Good time management skills, with demonstrated capacity to work well under pressure with competing demands and deliver under tight deadlines
Willingness to travel and to concentrate on field work as needed
Strong computer skills, including high proficiency in Microsoft Office, web-based communications (Teams, Zoom, etc.), and internet research
Commitment to WRI’s mission and institutional values

Final candidate will be required to take a writing test.

Reporting: Project Operations Manager, Sustainable Transition Center

Duration: Full time

Location: Beijing, China

Application deadline: May 20, 2025

Applicants must apply through the WRI Careers portal to be considered. The final candidate will be required to take a writing test.

About WRI China

WRI China was established in 2008 as WRI’s first international office. Currently, we have more than 60 full-time employees working on Sustainable Transition, Sustainable Finance Investment, Food & Nature Resources, and more. We engage with businesses, policymakers and civil society at levels, from local and subnational, to national and international, to advance transformative and comprehensive solutions for sustainable development and “ecological civilization”. WRI China recently registered as a foreign NGO under the Ministry of Public Security and the Ministry of Ecology and Environment (MEE).

WRI Overview

World Resources Institute (WRI) is an independent, nonprofit global research organization with the mission to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Founded in 1982, we’ve gathered nearly 1,800 staff located around the world. In addition to global initiatives and a coordinated regional presence in Africa and Europe, we prioritize work in 12 focus countries: China, Brazil, Colombia, Democratic Republic of the Congo (DRC), Ethiopia, India, Indonesia, Kenya, Mexico, Republic of the Congo, Rwanda and the United States.

WRI is a trusted partner for change. Using research-based approaches, we work globally and in focus countries to meet people’s essential needs; to protect and restore nature; and to stabilize the climate and build more resilient communities. We have been growing rapidly: over the past 5 years, our staff has doubled in size.

We are passionate. We cherish our diversity of interests, skills and backgrounds. We set integrity, innovation, urgency, independence and respect as our core values. We have a flexible working environment. And we work toward a common goal of creating a better world for people, nature and climate.

As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds. You will be responsible for integrating equity into your work.

About WRI Sustainable Transition Center

As a mega economy, China's regional economies have their distinctive features. The disparities in local economy and industries underscore the importance of customizing region-specific strategies for sustainable and green transition, In 2023, WRl launched the Sustainable Transition Center in Beijing, focusing on four most representative regions in China: the Yangtze River Delta region (YRD), Guangdong-Hong Kong-Macao Greater Bay Area (GBA), Sichuan-Chongqing region and Shandong Province, to explore customized solutions for green transition in different regions of China, Furthermore, the center also represents an important initiative by WRl to foster systematic, inter-disciplinary collaboration and seek holistic solutions across different projects.