Publicity Coordinator

Onyx Collective is seeking a Publicity Coordinator who will be an exceptional addition to our Onyx Collective Publicity team. You will play a fundamental role by serving as the primary foundation of support in the publicity efforts for Onyx Collective’s content on Hulu.

You will report directly to the Vice President, Publicity, Onyx Collective, and interact with the Vice President, the publicity team, and other departments across Disney Entertainment and The Walt Disney Company.

This position provides you with the opportunity to gain in-depth knowledge in the strategy and execution of Onyx Collective publicity campaign launches and promotions. If you are someone who thrives in a fast-paced, creative environment while multitasking, prioritizing, and handling multiple projects concurrently – this could be the role for you!

We’re looking for someone who loves TV as much as we do, has a passion for the entertainment industry, a ‘can do’ attitude, and a ONE TEAM mentality with a hunger to learn more!

Responsibilities:

• Provides administrative support to Onyx Collective’s VP of Publicity and publicity/project support to the full PR team.

• Manage the office of Onyx Collective’s VP of Publicity. Sample responsibilities include:

  • Manage executives’ calendar and set up meetings. You will act as the point of contact among the Office of the President, other senior executives, employees, clients and external partners. Able to handle confidential information with absolute discretion. 

  • Monitor and prioritize information flow to the broader Disney Entertainment leadership team by leading the weekly, monthly, quarterly and annual reports. 

  • Prepare Travel & Expense reports, reconcile corporate card expenses and uphold company T&E policies. Maintain a comprehensive understanding of department policies, procedures and methods of operation to effectively and efficiently conduct duties and responsibilities.

  • Ensure the Vice President is always prepped ahead of all meeting or company functions. Able to keep the executive abreast of trends and new developments in the news space by reading industry publications, monitoring social media, and tracking competitor’s initiatives.

  • Promote a positive and welcoming attitude in and out of the office; represent the ethos and style as demonstrated by the Vice President. Take on special projects and initiatives as requested by the VP. 

• Assist the Publicity pod in the development of Onyx Collective series campaigns - including coordination and logistics for premieres, press junkets, festivals and conventions.

• ​​Collect and analyze press breaks/coverage reports/status reports on Onyx Collective announcements, titles and other publicity initiatives

• Coordinate closely with Publicists to ensure that clips/broadcast materials are distributed and utilized by the appropriate show/outlet

• Support publicity team by being responsible for talent itineraries, as well as coordinating and booking travel for talent press trip sand other special events

• Manage and track invoices from events, mailers, talent appearances in overall publicity budget

• Create tune-in alerts for key press bookings and distribute to series distribution list

• Maintain updates to Onyx Collective Publicity Assignment Sheet and Publicity Calendar

• Develop and manage relationships with cross-functional teams and across the entire Disney Enterprise to execute campaigns; in particular, coordinate in lockstep with other PR/marketing functions, including Disney Synergy, Email marketing, Social, Creative, Media and more to ensure smooth execution and that campaigns align with overall initiatives and timelines

• Additional department support as needed

Basic Qualifications:

• 1+ years in Communication/Publicity (previous television/film experience required), with an understanding of the entertainment press, trends, and social media

• Excellent project management and organization skills

• Proficiency in analytics and data interpretation

• Detail oriented with strong ability in written and verbal communication

• Exceptional skills with Microsoft Suite Excel, Outlook, Word, PowerPoint, Keynote

• ONE TEAM attitude with the ability and desire to interact with people at all management levels

• A love for television and film and desire to change the status quo

• Exceptional communication skills and a true cross-functional collaborator

• A passion for diverse storytelling and marketing

• Professional acumen and demeanor 

• Team player attitude, looks for ways to fix problems and excels at completing complicated assignments

• Assertive in proactively managing calendars and processes. Adaptability in creating order amidst the dynamic fast paced environment

• Must be a self-starter and a multi-task oriented individual with strong organizational skills and have a strong ability for independent work

• Due to the nature of publicity, ability to work some irregular hours (night and weekends) particularly in the case of launches, awards shows, festivals, etc.

Required Education:

• BA in Communications or related field or equivalent work experience.