Senior Purchasing Coordinator

At Keywords Studios we are using our passion for games, technology and media to create a global services platform for the video games industry and beyond. Our aim is to become the “go to” provider of technical services across a variety of service lines.

We enable leading content creators and publishers to leverage our expertise and capacity across the lifecycle of interactive content. In doing so we empower our clients to remain lean and agile and to focus on creating the most engaging experiences. 

Keywords Studios is trusted and relied upon by many of the world’s leading video game companies to work alongside them during concept, development and live operations by leveraging the breadth and depth of our industry leading service lines every step of the way. See www.keywordsstudios.com for further information.

Job Summary

The Purchasing Supervisor is responsible for overseeing the day-to-day operations of the purchasing team, specifically managing a team of Purchasing Assistants focused on the efficient and accurate creation and processing of purchase orders. This role ensures timely procurement of goods and services while maintaining compliance with company policies and procedures. The ideal candidate will possess strong leadership skills, a keen eye for detail, and a commitment to process improvement.

Key Responsibilities:

• Team Management and Leadership:
• Supervise and mentor a team of Purchasing Assistants, providing guidance and support.
• Assign and prioritise daily tasks to ensure efficient processing of purchase orders.
• Conduct regular team meetings to communicate updates, address issues, and foster a collaborative environment.
• Monitor team performance and provide feedback, including performance reviews and development plans.
• Ensure the team is fully trained on all relevant processes and systems.

• Purchase Order Processing Oversight:
• Oversee the accurate and timely creation and processing of purchase orders in accordance with company policies.
• Monitor order status and resolve any discrepancies or delays.
• Ensure accurate data entry and maintenance of purchasing records.
• Implement and maintain effective systems for tracking and managing purchase orders.
• Ensure that all purchase orders comply with company approval matrices.

• Process Improvement:
• Identify and implement process improvements to enhance efficiency and accuracy in the purchase order process.
• Develop and maintain standard operating procedures (SOPs) for purchase order processing.
• Analyse purchasing data to identify trends and areas for improvement.
• Ensure that all purchasing activities are audited on a regular basis.

• Supplier Communication:
• Act as a point of escalation for supplier inquiries and issues related to purchase orders.
• Maintain positive relationships with suppliers and resolve any order-related disputes.
• Ensure that the team maintains good communication with suppliers and purchase requisitioners
• Compliance and Reporting:
• Ensure compliance with company purchasing policies and procedures.
• Generate regular reports on purchase order processing metrics and performance.
• Maintain accurate records and documentation for audit purposes.
• Ensure that all purchasing activities are in line with any relevant legislation.
• Cross-functional Collaboration:
• Collaborate with Procurement and other departments (e.g., Finance, IT, Property) to ensure smooth procurement processes.
• Communicate effectively with internal stakeholders regarding purchase order status and issues.

• Proven experience in a purchasing role, with supervisory experience.
• Strong knowledge of purchase order processing and procurement procedures.
• Excellent organisational and time management skills.
• Strong leadership and communication skills.
• Proficiency in purchasing software, Microsoft Office, Google Workspace.
• Ability to analyse data and identify areas for improvement.
• Strong attention to detail.
• Strong leadership and interpersonal skills.
• Ability to motivate and manage a team.
• Excellent communication and problem-solving skills.
• Ability to work under pressure and meet deadlines.
• High level of accuracy and attention to detail.
• Proactive and results oriented
• Ethical and professional.
• English language skills, other languages are beneficial but not essential

• Tickets
• Walfare
• Fringe
• Learning and Development
• Hybrid Model