US/UK Administrator

We have an opening for a US/UK Administrator to manage the daily business operations of the US/UK Office. You will serve as the primary administrative point of contact for all US/UK interactions between LLNL and the United Kingdom (UK) under the 1958 US/UK Mutual Defense Agreement (MDA). You will interact with LLNL management at all levels and external officials from offices that include Congressional, Military, Industrial, Academic, Foreign, DOE, and NNSA. This position is in the Strategic Deterrence (SD) Directorate.

This position may offer a hybrid schedule, which includes the flexibility to work from home one or two days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization.

This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level. 

In this role, you will

• Monitor the day-to-day operations of the US/UK Office, administrative processes, and activities and serve as a point of contact for administrative action items and requests.
• Lead, participate and coordinate visits between LLNL and UK dignitaries, including verification of security clearances, preparation of agenda, badging, briefings, and tours.
• Oversee workload leveling and coordination of tasks amongst the administrative team. Participate in training and career development and provide input on performance management to the administrative staff’s supervisor(s).
• Serve as a resource providing guidance on the interpretation and application of business policies, procedures, and practices and how they impact and apply to work under the 1958 MDA. 
• Be knowledgeable about JAEIG, DOD, NNSA, and UK policies that apply to US/UK collaborations.
• Assess and respond to inquiries, prioritize actions, follow-up and ensure resolution on a wide variety of UK and MDA-related inquiries.
• Create and maintain databases, spreadsheets, the US/UK SharePoint, and other tracking and filing systems.
• Serve on committees representing the US/UK Office.
• Perform other duties as assigned.

In Addition at the A01.2 level:

• Research, analyze, prepare, and assemble information and data from multiple and diverse sources; coordinate findings and other information with senior-level individuals, both internal and external to the Laboratory.
• Assess business, operational and organizational requirements and deliverables and develop, approve and implement administrative and operational activities.

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Excellent grammar, proofreading, editing, administrative and organizational skills, acute attention to detail with experience independently prioritizing multiple diverse and complex tasks for self and others in a multitasking environment of rapidly changing priorities, deadlines, and frequent interruptions.
• Operational knowledge and experience planning and overseeing visits, meetings, conferences, and briefings requiring complex arrangements and multiple activities and details, involving participants from the most senior levels of the organization.
• Experience interacting with all levels of personnel exercising a high degree of discretion, mature judgment, and tact in handling issues of a sensitive nature and demonstrated effective verbal, written and interpersonal communication skills necessary to effectively explain, present, direct, negotiate and influence others.
• Demonstrated problem-solving and decision-making skills necessary to independently recommend and perform actions and solutions, frequently and on very short notice.
• Effective communication skills necessary to explain, present, direct, negotiate, and influence the direction of projects.
• Advanced knowledge of personal computers and associated software including MS Office applications and experience developing complex reports for use in management decision making.

In Addition, at the A01.2 level:

• Experience representing management to diverse internal and external contacts, communicating management’s direction.
• Ability to work independently with the aptitude to assume responsibility and make decisions with minimal guidance within a multidisciplinary team.
• Experience leading and overseeing a variety of cross-organizational and/or integrated projects, and experience researching, interpreting, and applying related policies and procedures, both internal and external to the Laboratory.

Qualifications We Desire:

• Broad, institutional knowledge and understanding of the Laboratory’s policies and procedures, including but not limited to, incoming/outgoing clearances, escorting, badging, catering, and tour requests.
• Experience in a scientific or technical program which includes experience working in a classified environment.

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit https://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.  

If you use a medical device, which pairs with a mobile device, you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

Pre-Placement Medical Exam

A job related pre-placement medical examination may be required.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under “Find Your Job” of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams: https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory.  If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request. 

California Privacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitles job applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.