Admin and Facilities Lead

The Opportunity

We're looking for the Wavemakers of tomorrow.

About the Job: 

We are looking for a proactive and experienced Admin and Facilities Lead to oversee all administrative, travel, transport, and facility-related operations for our Bangalore office.  

What you'll do:  

Facilities Management:  

• Oversee day-to-day office operations including physical security and housekeeping. 

• Maintenance of HVAC and UPS systems, Fire safety equipment and access control systems. 

• Coordinate with building management, landlords, and service providers.  

• Ensure compliance with safety, health, and regulatory guidelines. Manage office space planning, seating arrangements, and expansion projects.  

Administration:  

• Manage front-desk operations, visitor handling, and general office administration. 

•  Procure and manage office supplies and inventory.  

• Supervise administrative support staff Maintain updated records of contracts and documentation.  

Travel & Transport Management:  

• Coordinate end-to-end domestic and international travel bookings including flights, hotels, and transport.  

• Liaise with travel partners, agents, and aggregators for seamless support and cost efficiency.  

• Oversee employee transport services including office cabs, shuttle service and vendor coordination.

Vendor and Budget Management:  

• Identify and recommend vendors for facilities, travel, transport, cafeteria, and general admin needs.  

• Negotiate vendor contracts and monitor service level agreements Track and manage the admin and facilities budget with regular reporting to leadership.  

Employee Support & Experience:  

• Ensure a safe, well-maintained, and welcoming work environment. 

•  Support onboarding logistics in coordination with HR and IT (access cards, desk setup, etc.).  

Compliance & Audits: 

• Maintain compliance with internal policies and statutory norms.  

• Prepare documentation and support facility-related internal or external audits.  

What you'll need:   

• 6–10 years of experience in office administration, travel/transport coordination, and facilities management.  

• Strong knowledge of HVAC, UPS and Access control systems.  

• Strong vendor management and negotiation skills.  

• Proficiency in budgeting, reporting, and cost management.  

• Good understanding of safety, compliance, and workplace regulations in India.  

• Excellent communication, problem-solving, and organizational skills.  

• Bachelor’s degree 

• Experience in managing offices across multiple locations.  

• Exposure to travel management software, employee transport systems, CAFM system and facility management platforms 

"We have a flexible work environment to support and help employees thrive in personal and professional capacities"

As part of our commitment to the well-being and satisfaction of our employees, we have designed a comprehensive benefits package that includes:

 

• Competitive Compensation Package
• Restricted Stock Units (RSUs)
• Provisions to pursue advanced education from Premium Institute, eLearning content providers
• Medical Insurance and a cohort of Wellness Benefits
• Educational Assistance
• Advance Loan Assistance
• Office lunch & Snacks Facility