Admin Head

Job Description :

Role: Admin Head
Location: Bengaluru
Reporting: CHRO

Job Description

Office Management:

• Manage vendors and contract for office services such as cleaning, equipment maintenance, interior design, catering, security staff, transport, courier, and fire & safety.
• Help formulate occupancy strategies at the site level and assist with planning the best allocation and utilization of space.
• Maintain office furniture and equipment; restock all office and kitchen supplies and fulfill weekly lunch, snack and beverage orders.
• Ensure conference rooms, kitchenette and living room spaces are properly in order on a daily basis and guests are greeted with the utmost professionalism at all times.
• Collaborate with the IT team to ensure employees and new hires are set up for success in terms of office and IT equipment, basic troubleshooting, and some ad-hoc support.
• Communicate with the leadership team regarding the requirements and improvement of office facilities.
• Manage and ensure the regularization of employees' attendance records accurately and promptly.
• Ensure adherence to company policies, procedures, and legal requirements.
• Maintain records of compliance and assist with audits
• Assist with budgeting and financial planning for administrative activities.
• Process invoices, manage petty cash, and maintain financial records.
• Monitor and track office expenses to ensure they align with the budget.

People & Culture:

• Responsible for everything office related from ensuring all protocols are being followed to mediating conflicts and being the go-to expert for all HR, benefits questions, problems and office emergencies 
• Coordinate office events including all hands meetings, happy hours, holiday parties, quarterly business reviews other team building activities on a global scale
• Provide ad hoc HR administrative support, including filing, paperwork, onboarding and other administration tasks

Previous Experience & Industry Background

• Bachelor’s Degree in Administration or HR with 10-12 years of experience.
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality and demonstrate integrity.
• Problem-solving and decision-making skills
• Attention to detail and accuracy.
• Proficiency with MS Office.

About Havas

Founded in 1835 in Paris, Havas is one of the world’s largest global communications networks, with more than 22,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model through its 70+ Havas Villages around the world, covering all communication activities. The teams of the three business units, Havas Creative Network, Havas Media Network and Havas Health & You, work together with agility and in perfect synergy to offer tailor-made, innovative solutions to clients that support them in their positive transformation. Havas is committed to building a diverse culture where everybody feels they belong and can be themselves and thrive. Havas integrated into Vivendi, a global leader in media, entertainment, and communications, in December 2017. Further information about Havas is available at www.havas.com.

About Havas India

With its unique Village model, it is an integrated network present across 3 Villages in Mumbai, Gurugram and Bengaluru, and regional offices in Kolkata, New Delhi, Hyderabad and Chennai, with over 2500+ professionals and associates.

As one of India’s fastest growing and agile networks, Havas India has bagged multiple new clients across verticals and won several prestigious awards over the last 3 years including the group being Great Place To Work® Certified™ twice in a row (Nov 2022 - Nov 2023 & Dec 2023 – Dec 2024), consistently being featured in the top 3 at R3 New Business League rankings, and winning at Campaign Asia-Pacific Agency of the Year awards, e4m Indian Marketing Awards, ABBY One Show, Campaign Women Leading Change awards, and more. Our CSR programs, DE&I initiatives, and being actively involved in various industry associations is what keeps us invested as a network that has a clear mission of making a meaningful difference to brands, businesses and people.

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.

For more information, visit https://in.havas.com/ and follow Havas India on social media.

Contract Type :

Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job.