Administrative Support III
Job Summary
Job Description
The Administrative Support III position provides analytical and specialized administrative support to Project Managers, relieving them of complex details and advanced administrative duties. Responsibilities include assisting with the shipping process by handling paperwork, receiving and tracking equipment, and managing equipment returns. The role also involves managing purchases, securing budget approvals, and tracking supplier invoices. Additional tasks include extracting data from tools like Jira, Confluence, Salesforce, Oracle, and Trace, creating and formatting reports in Excel, Word, PowerPoint, and MS Project, and updating project financial sheets and OrgCharts. The role involves helping Project Managers with risk release procedures, project closeout checklists, and Salesforce project tasks, making travel arrangements, coordinating meetings, and working as directed by Operations Management.
Must have:
- Manage shipping paperwork and equipment tracking.
- Handle purchasing activities and track invoices.
- Extract data from various project tools.
- Create and format reports in different formats.
- Update project data and manage templates.
6 skills required
Job Details
Description
PMA provides analytical and specialized administrative support to relieve Project Managers of complex details and advanced administrative duties, so they can focus on the success of the project.
Assistance with the shipping process:
- Making all the paperwork related to the import
- Receiving the equipment
- Keeping tracking of all the equipment received from the client
- Sending equipment back to the customer
- Working with the finance for equipment inventory
Handling Purchases:
- Getting all the approvals for the budget needed for the purchase
- Searching for the desired equipment (when doesn’t have a specified supplier)
- Making the purchase
- Following the delivery
- Keeping tracking of supplier invoices payment
- Keeping tracking of all acquired equipment
Extracting data from various tools used on project:
- Jira
- Confluence
- Salesforce
- Oracle
- Trace
Creating/updating/formatting reports in any needed format:
- Excel
- Word
- Power Point
- MS Project
Updating data
- project financial sheets
- project OrgChart
- any project/customer specific templates, databases, sites
Helping PM with:
- Risk Release procedure
- PS Project Closedown Checklist
- Salesforce project tasks: ex. creating milestones, resource requests, PSRs
- Making travel arrangements and travel expenses
- Coordinating meetings
Work as Directed by Operations Management
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About The Company
Wind River is a global leader in delivering software for mission-critical intelligent systems. For 40 years, the company has been an innovator and pioneer, powering billions of devices and systems that require the highest levels of security, safety, and reliability. Wind River software and expertise are accelerating digital transformation across industries, including automotive, aerospace, defense, industrial, medical, and telecommunications. The company offers a comprehensive portfolio supported by world-class professional services and support and a broad partner ecosystem. To learn more, visit Wind River at www.windriver.com.
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