Facilities Coordinator

2 Months ago • 3 Years + • Facilities Management

Job Summary

Job Description

The Facilities Coordinator proactively provides support services across Walt Disney Company offices in Melbourne, Sydney, and Auckland. Working closely with the Facilities Manager and team, this role involves coordinating with building management, vendors, and internal functions (Sourcing, Finance, HR, Global Security). Responsibilities include vendor management, office-related WHS initiatives, administrative and facilities tasks, budget management (analysis and reporting), managing office supplies and equipment, coordinating contractors for maintenance, overseeing capital projects/fit-outs/renovations, and ensuring compliance with WHS regulations. The role supports all ANZ staff with facilities initiatives and functions.
Must have:
  • 3+ years experience in facilities management
  • WHS management experience
  • Contractor management
  • Budget management & reporting
  • Office maintenance coordination
Good to have:
  • Certified Facilities Management
  • Certificate IV in WHS

Job Details

Job Summary:

Wherever you are in the amazing world of Disney, you are contributing to the stories of our iconic brands, recognised by audiences everywhere for entertainment, information and inspiration. Innovation, imagination and inclusion are at the core of Disney, defining the experience that we deliver as well as providing the foundation of our success. The scope of our business, combined with global growth and collaboration result in an inclusive employee experience characterised by continuous learning, development and achievement.

The Facilities Coordinator is responsible for proactively providing Facilities support services across the Walt Disney Company (TWDC) offices based in Melbourne, Sydney and Auckland and supporting all ANZ staff with facilities initiatives and functions.

Woking closely with the Facilities Manager and Facilities team this role will partnering closely with other internal functions (such as Sourcing, Finance, HR and Global Security), this includes vendor management, coordinating office related Work Health and Safety initiatives and supporting all administrative and facilities related functions, while complying with WHS and other regulations in our local leased premises.  The role will also assist with managing budgets (actual and forecast costs), including quarterly analysis and reporting.

Areas of responsibility:

  • General facilities and office upkeep including coordinating with building management in each office
  • Coordinate contractors and vendors for maintenance
  • Coordinate with building management in each office, and vendors, for general office maintenance
  • Manager Office Supplies, Equipment & Corporate Printing
  • Budget & Financial Management
  • Capital / Fit Out / Renovation Works Co-Ordination
  • Work Health and Safety

Ideal experience:

  • Preferably 3 years or more experience in facilities management within a large organisation
  • Experience in managing work health and safety preferred
  • Certified Facilities Management (or similar) preferred
  • Certificate IV or equivalent in Work Health and Safety, preferred
  • Proven experience successfully managing and directing third party contractors

Additional Information:

The Walt Disney Company can provide individual accessibility support that may be needed during your interview process. Please let us know of accommodations that may assist in helping you feel welcome by emailing .

This is unique opportunity to join the talented team that develops and delivers unparalleled entertainment across Australia and New Zealand so if this role captures your imagination then apply now!

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse and inclusive workforce that is representative of our audiences, and where all can thrive and belong. We are committed to building a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

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About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

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