Facilities Coordinator

1 Month ago • 1 Years + • Facilities Management

Job Summary

Job Description

The Facilities Coordinator at ILM Sydney will ensure the smooth operation and maintenance of the company's buildings and facilities. Key responsibilities include overseeing new starter onboarding and leaver processes, managing stock and distribution of crew gear, assisting with staff events and screenings, managing office supplies and pantry stock, proactive maintenance issue handling, and arranging overtime meals. The role involves collaboration with various departments and providing reception cover, including mail management and visitor access. The ideal candidate is an enthusiastic, highly organized team player with exceptional communication skills and experience in customer service.
Must have:
  • 1+ year customer service experience
  • Exceptional organizational skills
  • Excellent communication (written & verbal)
  • Proactive problem-solving abilities
  • Team player with strong work ethic

Job Details

Job Summary:

We are looking for a Facilities Coordinator who will provide support to ensure the overall smooth running and maintenance of ILM’s Sydney’s buildings and facilities. You will be a key member of our support team, constantly performing to a high standard, managing and solving day to day issues as they arise.

We are looking for an enthusiastic individual with exceptional organizational skills who is a team player and strives to maximize the team/department performance.

On any given day you will work closely with all areas of the business including the Technology, Talent, HR and Finance Teams.  Key areas the role will include, but are not limited to;

  • Oversee onboarding New Starters, including liaising with HR/IT, organizing new starter bags, Disney Studio Australia passes and tech;

  • Oversee leavers, liaising with HR and IT ensuring a smooth exit and return of equipment;

  • Managing stock and distribution of all crew gear, branded goods and imported merchandise;

  • Assisting with organizing staff / social events and screenings, including set ups and pack downs;

  • Oversee the ordering and stocking of pantry supplies, first aid kits and general office supplies

  • Proactively managing day to day maintenance of all ILM buildings, including raising maintenance issues as they arise and assisting with internal requests

  • Arranging overtime meals for staff

  • Assist with travel bookings as and when required;

  • Providing support for the wider Facilities Team including the Snr Facilities Co-Ordinator, Facilities Manager and Operations Manager;

  • Provide cover for general reception duties including; managing outgoing and incoming mail / booking couriers / organizing access for visitors;

  • All other duties as required.

Here are the skills and experience you need to be successful in this role:

  • 1 year in a Customer Service role

  • Similar experience advantageous

  • Ability to be flexible with work schedule

  • Excellent verbal and written communication skills

  • Enthusiastic self-starter with exceptional organizational skills

  • Ability to manage time effectively and continually re-prioritise tasks

  • Detailed and methodical approach to troubleshooting and resolving issues

  • Team player who will strive to maximize team/department performance

JoinILM

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Similar Jobs

Netflix - Senior Account Manager

Netflix

Seoul, South Korea (On-Site)
1 Month ago
Solvative - Recruiter Intern

Solvative

Ahmedabad, Gujarat, India (On-Site)
2 Months ago
Mattel  Inc  - Associate Manager, Accounts Payable

Mattel Inc

East Aurora, New York, United States (On-Site)
1 Month ago
Google - Cloud Engineer II, AI/ML, Professional Services

Google

Mexico City, Mexico City, Mexico (On-Site)
1 Month ago
CoActive Systems - Head of Product

CoActive Systems

San Francisco, California, United States (Hybrid)
1 Month ago
Google - Data Center Facilities Technician

Google

Eemshaven, Groningen, Netherlands (On-Site)
1 Month ago
The Walt Disney Company - Investment Planning Intern

The Walt Disney Company

Île-de-France, France (On-Site)
1 Month ago
The Walt Disney Company - Entertainment Technician - Full Time

The Walt Disney Company

Hong Kong (On-Site)
6 Months ago
Rebellion - Facilities and Administration Assistant

Rebellion

England, United Kingdom (On-Site)
2 Months ago
The Walt Disney Company - Project Engineer

The Walt Disney Company

Glendale, California, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

e2 open - Senior Implementation Engineer

e2 open

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (On-Site)
1 Month ago
Moloco - Senior Data Scientist - Growth Analytics

Moloco

Redwood City, California, United States (On-Site)
1 Month ago
The Walt Disney Company - Technical Animator

The Walt Disney Company

Sydney, New South Wales, Australia (On-Site)
2 Months ago
Unity - Senior Client Partner, AEC and Manufacturing

Unity

Tokyo, Japan (On-Site)
1 Month ago
Google - Senior Data and AI Architect

Google

Paris, Île-de-France, France (On-Site)
1 Month ago
Rockstar Games - Animation R&D Programmer (Mid / Senior Level)

Rockstar Games

Edinburgh, Scotland, United Kingdom (On-Site)
8 Months ago
The Walt Disney Company - Senior Systems Reliability Operations Engineer

The Walt Disney Company

Mumbai, Maharashtra, India (On-Site)
6 Months ago
Pocket Worlds - Staff Full-Stack Engineer (Backend Leaning)

Pocket Worlds

United States (Remote)
2 Months ago
HoYoverse - Data Analyst - Honkai: Star Rail - Fresh Grad

HoYoverse

Singapore (On-Site)
6 Months ago
Collective Ace Group - Junior Product Manager

Collective Ace Group

Berlin, Berlin, Germany (Remote)
4 Months ago

Get notifed when new similar jobs are uploaded

Jobs in Sydney, New South Wales, Australia

YouGov - Research Manager

YouGov

Sydney, New South Wales, Australia (On-Site)
1 Month ago
Iron Mountain - Senior Technical Delivery Architect

Iron Mountain

Truganina, Victoria, Australia (On-Site)
1 Month ago
Canva - Senior Frontend Software Engineer - AI Help Platform

Canva

Sydney, New South Wales, Australia (Remote)
1 Month ago
Telastra - Senior Solutions Architect - ERP Capabilities

Telastra

Melbourne, Victoria, Australia (On-Site)
1 Month ago
Telastra - Constructor Repairer (Fixed Term for 18 months)

Telastra

Australia (Hybrid)
1 Month ago
Canva - Software Engineer - Developer Platform

Canva

Sydney, New South Wales, Australia (Remote)
3 Months ago
IGT gaming - Game Designer IV

IGT gaming

Macquarie Park, New South Wales, Australia (On-Site)
1 Month ago
Canva - B2B Growth Marketing Specialist, Enterprise

Canva

Sydney, New South Wales, Australia (Remote)
1 Month ago
Framestore - Senior Compositor

Framestore

Melbourne, Victoria, Australia (On-Site)
4 Months ago
NielsenIQ - Data Analyst

NielsenIQ

Sydney, New South Wales, Australia (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Facilities Management Jobs

The Walt Disney Company - Operator, Energy System

The Walt Disney Company

Florida, United States (On-Site)
1 Month ago
Google - Senior Data Center Facilities Technician, Mechanical

Google

Skien, Telemark, Norway (On-Site)
1 Month ago
Google - Technical Program Manager, Front End Planning, Third-Party Data Centers

Google

Atlanta, Georgia, United States (On-Site)
1 Month ago
Google - Data Center Facilities Technician

Google

South Carolina, United States (On-Site)
1 Month ago
The Walt Disney Company - Maintenance Mechanic (Outside Machinist - Non-Automotive)

The Walt Disney Company

Anaheim, California, United States (On-Site)
1 Month ago
SmileGate - General Affairs Operations/Support (Contract)

SmileGate

Seongnam-si, Gyeonggi-do, South Korea (On-Site)
4 Months ago
Tesla - Sr. EHS Representative

Tesla

Grünheide (Mark), Brandenburg, Germany (On-Site)
3 Months ago
Tesla - Service Technician

Tesla

Drammen, Buskerud, Norway (On-Site)
3 Months ago
Google - Data Center Facilities Technician II, Electrical

Google

Saint-Ghislain, Wallonia, Belgium (On-Site)
1 Month ago
Assystems - Coordinateur technique H/F

Assystems

Cherbourg-en-Cotentin, Normandy, France (On-Site)
7 Months ago

Get notifed when new similar jobs are uploaded

About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

Burbank, California, United States (On-Site)

Celebration, Florida, United States (On-Site)

Buenos Aires, Buenos Aires, Argentina (On-Site)

Seattle, Washington, United States (On-Site)

Santa Monica, California, United States (On-Site)

Glendale, California, United States (On-Site)

Anaheim, California, United States (On-Site)

View All Jobs

Get notified when new jobs are added by The Walt Disney Company

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug