HR & Executive Assistant

translate plus, an award-winning Top 10 international Language Services Provider, including Top 3 in the EU and Top 2 in the UK, is a Publicis Groupe company, one of the most well-established advertising corporations globally. translate plus sits within the network’s cross-media production platform, Publicis Production. This brings together production specialists who are experts in: video, digital media, and print, to produce award-winning content for leading global brands.

Recent recognition awards for translate plus include an award for “Great Employers”, and an award for “Women in Business”, more details can be found on our website regarding these two great achievements.

translate plus also promotes numerous employee well-being policies across all our offices, which align with Publicis Groupe guidelines. We offer WFH flexibility to all employees as well as relevant programs to help promote mental and physical well-being.

translate plus is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion, belief, ethnic or national origin, disability, age citizenship, marital, domestic, or civil partnership status, sexual orientation, or gender identity.

We are looking for a highly organized and proactive HR and Executive Assistant to support our HR and Executive teams on a 1-year fixed-term contract. The ideal candidate will assist with a wide range of administrative tasks, including travel bookings, event coordination, meeting room arrangements, diary management for MPs, and HR administrative support. This role requires someone who is detail-oriented, with excellent time management skills, and the ability to handle multiple tasks efficiently. Previous HR knowledge is not required but would be a plus.

Key Responsibilities:

• Executive Support:
  • Manage complex diaries and schedules for senior leadership and MPs.
  • Organize and coordinate travel arrangements, including flights, accommodation, and transportation.
  • Plan and schedule events, conferences, meetings, and room bookings.
  • Assist in organizing logistics for meetings and conferences, ensuring all materials and resources are prepared in advance.
• HR Administration:
  • Provide administrative support to the HR team, including document management, filing, and data entry.
  • Help prepare HR reports, process employee requests, and maintain employee records.
  • Support with employee onboarding, including coordination of new starter documentation and inductions.
• General Administration:
  • Handle incoming calls, emails, and other communication on behalf of executives.
  • Coordinate the ordering of office supplies and maintain inventory.
  • Ensure smooth office operations and assist with any ad-hoc administrative tasks as required.

Key Requirements:

• Education and Experience:
  • Proven experience as an Executive Assistant, HR Assistant, or in a similar administrative support role.
  • Experience with diary management, travel coordination, and event planning.
  • Prior experience in HR administration is advantageous, but not essential.
• Skills:
  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • A proactive approach with the ability to work independently and manage competing priorities.
  • Ability to handle confidential and sensitive information with discretion.
• Personal Attributes:
  • Highly detail-oriented and efficient.
  • Professional, approachable, and able to work with people at all levels.
  • Flexible and adaptable to changing priorities.
  • Positive attitude with a strong work ethic.
    
    Additional Information:

• This role will be office-based in London, with 3 days required in the office each week.

• The contract is for a 1-year fixed-term with the potential for extension, depending on business needs.

• Immediate start required in December.

What We Offer:

• A supportive and collaborative work environment.
• Opportunities to contribute to various aspects of office management and HR functions.
• Competitive salary.

Note for Applicants: This position is a temporary maternity cover role for 6 months, with the possibility of extension. Please ensure you understand and are comfortable with the temporary nature of this role before applying.