Office Manager

We are looking for a full-time Office Manager to work on-site in Vienna, Austria. You’ll support our managing directors with day-to-day work, taking care of administrative tasks at the company. Read on below for details!

The position

The administrative team is the oil that keeps our machine running smoothly. As a member of this group you will interact with our CEO, COO and directors (one for each department: Production, Creative and Technology) on a daily basis, tending to a wide range of organizational topics.

Even though this is not a creative or technical position, we highly recommend reading through our general introduction to get an understanding for the aspirations of the people you would be working with.

Here’s what you do

Areas of interest include taking care of the reception, answering the telephone (yes, they still exist), handling incoming and outgoing mail and making travel arrangements for our many teams. If you are a hospitable soul you might enjoy helping with the organizational on-boarding of new colleagues, hosting international visitors, ordering merchandise, organizing team events or carrying out give-aways for our passionate players.

In addition you will co-ordinate and attend managerial meetings, taking notes, writing minutes and handling confidential or sensitive matters discussed there with diligence.

Your duties are rounded out by assignments such as keeping track of vacations and absences or guiding people applying for jobs through our hiring process.

Ultimately, we’d like everybody at the company to experience the same kind of pro-active, mindful service we provide to our external partners and clients. We are aware this is a lot of ground to cover. The administration and management team will be there to support you every step of the way. And once the training wheels have come off, we encourage you to make the role your own!

Here’s what you need

We feel that our cut-throat society greatly under-values taking care of supportive tasks. As professional service providers ourselves, we cannot overstate the importance of being an attentive listener, reading between the lines and bringing a dash of empathy to everything you do.

Since you will be interacting with domestic and international contacts, very good knowledge of both the German and English language are must-haves. We need you to communicate clearly and to the point, without sacrificing politeness.

As in any creative endeavor, we’re handling complex subjects and varied opinions in long back-and-forth communication. You will need to pro-actively find out what needs doing and follow up independently and in a timely manner.

Some support tasks can be considered rote or mechanical, so self-motivation and attention to detail throughout is just as important as the desire to untangle, co-ordinate and organize. Time flies - and with many plates spinning at any time, you will need to keep track of, prioritize and organize your own time and efforts very well.

We believe mindset and interpersonal skills to be of superior importance, after all you will be spending a great deal of your working time interacting with people. Some of the time, however, you will have to deal with computers, so you need to be an experienced user of Microsoft Outlook, Teams, Word, Excel and PowerPoint. Bonus points for having worked with Atlassian Jira, Confluence or similar software.

Even though we invest a lot of our time training and coaching people, we can’t afford to start from square one this time. Please show us you can be trusted with delicate tasks by having spent at least two years taking care of administrative concerns.

Please be sure to underline any prior knowledge in related fields, such as accounting, controlling, marketing, public relations or project management. Maybe you have worked in a software development company or creative agency - It’s strictly not a requirement but it can be a big bonus to know you speak some of our language.

As the steward of Mi’pu’mi’s physical office domain, you’re an early riser by choice and take care of office matters starting at 08:30h.

As one of Mi’pu’mi’s good spirits, you need a genuine interest in helping people to the best of your ability. Round this off with a healthy dose of self-reflection and pride taken in a challenging job well done, and we can’t wait to meet you!

Compensation & perks

If you have three years of relevant professional experience, you can look forward to an annual gross salary of EUR 43'500,--. If you have fewer, more or other additional qualifications, an adjustment can be negotiated.

This covers 38.5 hours a week at around 44 weeks per year, when bank holidays and your mandatory vacation (see below) are taken into account.

On top of your salary, we offer the following perks:

• Spend one paid day per month on personal training and learning
• Paid overtime (no all-inclusive contracts)
• 25 days of paid vacation (20 days for part-time arrangements, guaranteed by labor law)
• Around ten public holidays per year
• Flexible working hours (core office hours 10:00h-16:00h)
• Liberal remote-office policy
• Monthly get-togethers with free drinks
• German language classes
• Free coffee, tea, soda and fruit