Onboarding Associate
Job Summary
Job Description
- Collaborate with recruiters for smooth hiring.
- Update Applicant Tracking System.
- Send background check packets.
- Ensure onboarding paperwork completion.
- Conduct pre-employment checks.
- Distribute onboarding links and welcome letters.
- Maintain personnel and licensing files.
- Stay informed about employment laws.
- Bachelor’s degree or 2-4 years experience.
- Good communication and computer skills.
- Compensation: $21.10 per hour fixed rate
- Work Environment: Remote within New Mexico or Oregon
- Schedule: 8 AM - 5 PM PST (some flexibility available)
- 401(k) Plan: Company match available, vested after 1 year
- Company-Provided Hardware: Equipment will be supplied
- Pet Insurance: Coverage options available
- Paid Time Off: PTO that increases with tenure
- Medical, Dental, and Vision Insurance
- National Discount Programs: Access to various discounts
- Life Insurance: Provided at no cost to employees
- Supplemental Insurance, FSA, and HSA: Additional options available
- TapCheck: Access up to 50% of your wages before payday
- Referral Bonus Program: Incentives for referring candidates
5 skills required
Job Details
Company Description
A LITTLE ABOUT US:
At Dungarvin, we are more than a provider of support services—we’re a mission-driven team rooted in respect, inclusion, and person-centered care. Since 1976, we’ve been dedicated to enhancing the quality of life for people with intellectual and developmental disabilities, including those with mental health, behavioral, or complex medical needs.
Our mission is simple but powerful: respecting and responding to the choices of people in need of supports. This mission guides everything we do—from creating individualized service plans to building strong partnerships with families, teams, and communities.
As a Dungarvin employee, you’ll be at the heart of that mission. You’ll help people live meaningful lives on their own terms—supporting their goals, honoring their choices, and empowering their independence.
With services in 15 states, our team is united by a shared commitment to making a real difference—one person, one voice, one choice at a time.
WHAT WE OFFER:
- Compensation: $ 21.10 per hour fixed rate
- Work Environment: Remote within the State of New Mexico or Oregon
- Schedule: 8 AM - 5 PM PST (some flexibility available)
- 401(k) Plan: Company match available, vested after 1 year.
- Company-Provided Hardware: Equipment will be supplied by the company.
- Pet Insurance: Coverage options available.
- Paid Time Off: PTO that increases with tenure.
- Medical, Dental, and Vision Insurance: Domestic partners are eligible for dental coverage.
- National Discount Programs: Access to various discounts.
- Life Insurance: Provided at no cost to employees.
- Supplemental Insurance, FSA, and HSA: Additional options available.
- TapCheck: Access up to 50% of your wages before payday.
- Referral Bonus Program: Incentives for referring candidates.
Job Description
Join our team as an Onboarding Specialist and play a key role in creating a smooth and welcoming hiring experience. You'll support the administrative side of the hiring process—particularly for Direct Support Professionals—by coordinating hiring documents, conducting background checks, and ensuring all pre-employment requirements are met.
Key Responsibilities:
- Collaborate with recruiters to provide a smooth, engaging hiring process for all candidates.
- Keep our Applicant Tracking System (SmartRecruiters) updated with accurate applicant statuses.
- Send background check packets to all candidates who receive offers.
- Stay in contact with new hires to make sure onboarding paperwork is completed on time and that they’re ready for orientation.
- Conduct all necessary pre-employment checks, including background and Motor vehicle records.
- Send out onboarding links and personalized welcome letters to each new hire.
- Distribute the weekly attendance roster for New Staff Orientation to the appropriate teams.
- Create and maintain personnel and licensing files, and provide local HR with access as needed.
- Initiate HR workflows once onboarding is complete.
- Stay informed of relevant state and federal employment laws and licensing requirements.
- Collaborate with colleagues across departments to foster a positive, team-oriented environment.
We’re looking for someone detail-oriented, organized, and collaborative, with a passion for making a great first impression for every new hire.
Qualifications
WHAT WE LOOK FOR:
- Bachelor’s degree or 2-4 years of experience in general human resources or onboarding.
- Experience with cultivating positive relationships with business partners and employees, and excellent written and verbal communication skills.
- Must have strong computer skills, including but not limited to experience with HRIS (ULTIPRO), ATS (Smart Recruiters), EXCEL, THERAP, and Payroll systems (KRONOS ).
- Must be organized, thorough and be able to maintain engagement with new hires before they begin orientation.
Additional Information
At Dungarvin, diversity and inclusion are a part of what makes our organization strong. Together, we can continue to work towards an inclusive culture that supports our employees and persons served. Compass and Dungarvin are affirmative action and equal opportunity employers.
The deadline for internal applications is set for two week from the date of the job posting.
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