Operations Coordinator

About Steamroller Animation

It’s different here. We’re a fun-loving bunch, passionate about our craft. We grow together, learn together, play together, and work on some of the coolest projects on the planet. If you’re looking for a welcoming atmosphere, a culture that’s dedicated to helping you grow and thrive, and ample opportunity to advance, we’d LOVE to hear from you. 

About the role

As Operations Coordinator you will work collaboratively across Operations, Facilities, Business Development/Client Relations, and Accounting teams on a variety of strategic and operational initiatives. We're looking for someone who has both an analytical mindset and a collaborative problem-solving approach, who can solve complex problems in a structured manner and who is comfortable working in an ambiguous and evolving role. You'll get the opportunity to work across all teams to enable growth and drive efficiency. *On-site or hybrid is preferred for this role, but remote may be considered*

What you'll do

• Initiate, scope, and drive cross-functional tasks to improve the efficiency and effectiveness of our internal operations.
• Work closely with the Head of Operations to communicate with each department and senior leadership in the organization to understand challenges, risks, and bottlenecks across the organization.
• Make process adjustments to increase efficiency and generally improve the business as we scale while maintaining our company culture.
• Ensuring that all activities conform to local, federal, international (where applicable), industry, and company standards.
• Assist in the legal matters of the business, including but not limited to writing and revising vendor and client contracts. 
• Maintaining knowledge of the company’s legal documents and operations.
• Facilitating filings of licensing forms and other statutory requirements.
• Working closely with the Facilities Coordinator to oversee regular building maintenance and repairs.
• Partner with building owners to maintain a safe environment for staff and visitors.
• Negotiating and liaising with third-party service providers.
• Working closely with the Head of Operations to make sure client contracts and terms are favorable.
• Negotiating contracts with vendors and suppliers to obtain the best deals on behalf of the company.
• Assist with business financial transactions, such as processing Account Receivables, Account Payables, and Payroll.
• Authorizing payments and maintaining receipts, records, and inventories.
• Evaluating suppliers by considering price, quality, availability, and other criteria.
• Organizes and coordinates office administration and procedures to ensure that day-to-day operations run smoothly. 
• Ensure functionality of necessary office equipment, and requisition of new equipment and supplies as needed.

Qualifications

• 3+ years of relevant experience in operations, or similar role working with a fast-growing organization.
• Bachelor’s Degree in Business Administration, Accounting, or related degree required.
• Good knowledge of operations management.
• Good time management, prioritization, and multitasking abilities.
• Effective communication, including speaking, writing, and active listening.
• Proactive research skills used in seeking out opportunities to advance and improve the organization.
• Collaboration and teamwork skills.
• Excellent problem-solving and critical-thinking skills.
• Good attention to detail.
• Solid knowledge of industry standards and practices.
• Has experience with contract law is a plus.
• Demonstrates general understating of all business departments (Accounting, Business Development/Client Relations, Legal, Finance, HR, IT).