Personal Assistant

About the role 
To provide and efficient and accurate executive administrative support service to the Assurance line and partner/s for the smooth operation of the business. 
 
 
Essential skills and experience 
   

• 5 years administrative support within a professional services firm 

 
Required qualifications 
   

• Matric 

• Bookeeping / Executive secretarial diploma 

 
Desirable skills or attributes  

• Microsoft Office 

• Preparation of professional correspondence 

• Preparation of executive packs and presentations 

• Ability to communicate with high-level individuals. 

 
Responsibilities 
   

• Diary Management for Partners 

• Setting up of meetings and minute taking 

• Completion of time and expense claims for Partners 

• Travel bookings – flights, accommodation and car hire (local and international) 

• Compilation and typing of proposals, presentations and general correspondence 

• Other ad hoc personal tasks for the directors 

  
Administrative support to the Assurance Line of Service: 
   

• Downloading of risk reports for the team - circulating and attending to queries raised 

• Working with the SAICA Administrator to ensure Trainees are booked appropriately to ensure core hours are met. 

• Running of Job Costing reports for the line of service leader and providing any other information as required 

• Retain management: 

• Booking of clerks on jobs as requested by Managers 

• Attending resource requests from other offices – eg. Stock count requests 

• Resolving conflicts on jobs from retain perspective 

• Running of Reports pertaining to retain: 

• Availability reports – looking at gaps in trainees time and making sure they are booked on jobs to ensure available time is reduced.  Analysing this information against overtime information provided by Human Capital. 

• Provide some admin support to AD