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Job Summary: Operates the procurement and sourcing activities of the organization, ensuring the timely and cost-effective acquisition of goods and services. This role exercises judgment within defined procedures and practices to determine appropriate action in day-to-day tasks such as vendor communication, purchase order processing, and issue resolution. Applies learned techniques in market research, data analysis, and supplier evaluation to support strategic sourcing initiatives. Typically gets instructions on day-to-day work, general directions on new obligations from leaders. Incumbents will regularly exercise discretion and substantial decision-making authority.

Essential Job Duties and Responsibilities:

• Mastering Supplier Negotiations, Securing Favorable Contracts for the Organization. Examines and recommends substitutes or changes where cost savings or supportive deliveries will result.
• Negotiates and determines adjustments with vendors involving the replacement of non-conforming materials to purchase specifications.
• Conduct market research, inspect suppliers, and obtain competitive quotes. Solicits and evaluates quotations and negotiates directly with vendor representatives for the best price, delivery, and terms.
• Collaborate with cross-functional teams to develop and execute procurement strategies, ensuring the timely delivery of goods and services.
• Delivers discretion within established protocols and methodologies to decide on the suitable course of action.
• Innovates Professional Expertise, company policies, and procedures to resolve a variety of issues.
• Implements learned skills/techniques, contributes to analysis and investigation to solve problems.
• Discover opportunities for continuous improvement in procurement processes. Determines a course of action based on guidelines and modifies processes and methods as required.
• Address escalations regarding the purchase order to the payment process.
• Operates on moderate problems that are frequently diverse and routine, and in which the study of circumstances or data necessitates the consideration of several aspects.
• Establishes effective working relationships both internally and externally to address shared issues by cooperating on processes or transactions.
• Evaluates purchase requisitions for materials and services and liaises with requesting department(s) regarding requirements, specifications, quantity, quality, and delivery dates.
• Leads with vendors and suppliers to maintain the purchasing schedule and expedite orders as necessary.
• Assures adherence to corporate policies and processes by granting purchase orders to authorized signing authorities.
• Concentrates on delivering conventional expert guidance and generating preliminary reports for evaluation by seasoned team members.
• Investigates and analyzes the suitability of new vendors and suppliers as possible sources.
• Upholds all purchasing documents in accordance with company policies and procedures.
• Establishes new business development by providing quotations/estimates to the cost estimating department as requested.
• Foundations department goals for minimum vendor delinquencies and timely purchase requisition placement, timely processing of hold tags, rejections, and cost estimating proposals.
• Performs spreadsheet analysis and reporting. Keeps informed of current and developing market trends.
• Participates in total quality management. Aids in maintainingthe procurement computer database. Trains and assists procurement personnel as required.

Minimum Job Requirements:

Essential:

• A bachelor’s degree / post-graduation in Business Administration, Supply Chain Management, Economics, Finance, or a related field is preferred.
• 6-8 years of experience in a purchasing, procurement, supply chain, or related administrative role.
• A fundamental comprehension of procurement principles and practices: Acquaintance with sourcing processes, the issuance of purchase orders, and the management of supplier relationships. Basic understanding of negotiation tactics and the ability to assist in negotiations.
• Effective communication skills (written and verbal): Ability to communicate clearly and professionally with suppliers and internal stakeholders.
• Proficiency in basic computer applications: Including Microsoft Office Suite (Word, Excel, Outlook). Experience with procurement software or ERP systems is a plus.
• Ethical conduct and integrity: Understanding the importance of ethical behavior in procurement activities.

Desirable:

• Ability to work independently, take initiative, set priorities, and see projects through to completion
• Ability to work well with others under deadline situations and respond to changes in priorities
• Must have excellent communication skills and the ability to effectively interface with employees at all levels
• Be ambitious
• Be enthusiastic
• Be self-motivated
• Have a strong attention to detail
• Have the ability to prioritize their workload

The description provided above is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. Duties, responsibilities, and requirements may change over time and according to business need.

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