Senior Coordinator, Events

DUTIES AND RESPONSIBILITIES

Event Planning and Coordination

• Assist in the development of event plans, timelines, budgets, and guests lists
• Research and outreach to secure venues
• Communicate with vendors to confirm details and ensure deliverables are met
• Prepare, track, and manage event guest lists 
• Maintain event registration systems and track attendee information

• Respond to inquiries from executives, staff, guests, talent, and filmmakers/showrunners
• Draft and circulate evite copy and confirmation language to internal teams, executives, and vendors 

Event Execution

• Provide on-site support during events, ensuring all logistics run smoothly
• Point of contact for vendors, staff, and attendees during the event
• Troubleshooting and resolving any issues that arise during the event

Finance

• Routing of contracts and approval forms
• Open all premiere screening, premiere party, and event-related trave /glam POs 
• Reconcile event budgets
• Submit and manage invoice payments for vendors including vendor set-up and paperwork
• Manage event department American Express purchasing card transactions and expense reports
• Submit and code individual corporate card expenses and reports 

Other

• Research of venues, restaurants, vendors, event spaces, and activities across the wider Los Angeles area. Includes researching specific areas in alternate domestic/international locations depending on the event
• Communicate with internal SPE departments to ensure that teams and executive offices have the most up-to-date information on upcoming events 
• Curation, purchasing, and distribution of approved client gifts
• Tracking of the events calendar and ensuring that updates are made on a regular basis 
• Book and manage executive reservations for television conferences both local and out-of-town 
• Planned and initiated bi-weekly event meeting with larger publicity department for teams to discuss upcoming event needs 
• Register visitors, vendors, and guests for on-lot parking 
• Book screening rooms, security guards, and on-lot parking stalls for screenings or trailer launches that take place at Sony 

QUALIFICATIONS

• Bachelor’s degree
• Two to four years professional experience in special events, live event production, corporate events, nonprofit events, or similar.
• Experience working in fast-paced environments.
• Strong organizational and project management skills, including the ability to manage multiple events or timelines simultaneously.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability troubleshoot and anticipate needs,
• Familiarity with computer programs (e.g. Word, Excel, PowerPoint, etc.)

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.