2nd Assistant to the CEO

2 Days ago • 1 Years + • $21 PA - $23 PA

Job Summary

Job Description

The 2nd Assistant provides comprehensive administrative support to the CEO under the direction of the 1st Assistant. Responsibilities include calendar management, scheduling across departments, managing visitor lists, coordinating restaurant reservations, facilitating office supplies, managing gift giving, reconciling expense reports, organizing filing systems, assisting with artwork installation, managing personal appointments, assisting with family-related scheduling and errands, directing documents for signature, assisting with travel logistics, and arranging screening materials. The role requires strong organizational and time management skills and involves interfacing with internal and external stakeholders.
Must have:
  • 1+ years of administrative experience in entertainment.
  • Strong project and time management skills.
  • Effective communication skills.
  • Extreme attention to detail and ability to prioritize.

Job Details

If you are passionate about making movies and television, Skydance is the place for you! Our creative divisions are led by industry veterans that put audience above all else when it comes to our storytelling approach. At Skydance, we embrace visionary artists and cutting-edge technology to create event-level entertainment. With the benefit of powerful distribution partnerships – Paramount Pictures, Tencent, Netflix, Prime Video, Apple TV+, and other top tier studios – our premium content can reach billions of consumers around the world.


Our corporate headquarters is in Santa Monica, where we strive to create a collaborative environment, is the center for all our film and television teams. Other departments include production, marketing, business affairs, finance, human resources, and operations. Whether you are a seasoned executive or an assistant just starting out, everyone is valued on the Skydance team!


For information on Skydance’s privacy practices, see the Skydance U.S. Personnel Privacy Notice located at https://skydance.com/privacy-personnel/.


---

 



The 2nd Assistant provides comprehensive administrative support to the CEO under the direction of the 1st Assistant. This position requires strong organizational and time management skills, as well as the ability to interface with all internal departments, external clients, and vendors. They will have many opportunities to learn and develop administrative skills while learning from the 1st Assistant. 


Responsibilities
  • Support the 1st Assistant with calendar management and scheduling across internal departments and divisions as needed (e.g., Marketing, Gaming, and Animation)
  • Reserve conference rooms, manage visitor lists, and liaise with building security for guest access
  • Coordinate and confirm restaurant reservations; arrange daily lunch orders for the CEO and guests as needed
  • Facilitate the restocking of office snacks, beverages, and supplies; assist in maintaining general office upkeep, including repairs
  • Manage gift giving for select birthdays, holidays, and special occasions, including researching gift options, presenting to the CEO for selection, and coordinating purchase and delivery
  • Reconcile and process monthly expense reports
  • Organize and maintain business and personal filing systems, contact lists, and shared databases
  • Assist with the coordination of framing and installation of posters and artwork throughout the office at the CEO’s direction
  • Schedule and manage personal appointments for the CEO as needed
  • Assist with family-related scheduling and personal errands, as directed
  • Direct documents to appropriate parties for signature, including within Finance (e.g., Tax and Accounts Receivable)
  • Assist the 1st Assistant in travel logistics, including booking ground transportation, event tickets, coordinating catering orders, accommodations, and processing of documentation (e.g., passport/visa)
  • Arrange for screening materials (e.g., DCPs) to be delivered and viewed at the CEO’s home theater
  • May help 1st Assistant with greeting visitors and clients, as needed, providing a welcoming and professional representation of the CEO’s office
  • Perform ad hoc duties and special projects as assigned


Requirements
  • 1+ years of administrative experience in entertainment industry, preferably at an agency or management firm
  • Strong project and time management, strategic thinking and problem-solving skills
  • Resourceful, proactive, reliable, and assertive when necessary
  • Ability to communicate effectively and efficiently through strong written and verbal correspondence with all levels of management
  • Extreme attention to detail and ability to prioritize effectively in any situation
  • High level of discretion, proven ability to handle confidential and sensitive information


The hourly range for this non-exempt position in Los Angeles is $21.00 - $23.00.  The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors.  The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc. 

 

We realize that skills and expertise can come from many different experiences and paths, and we encourage you to apply even if you don’t meet all of the requirements as written in the job description.



#Media  #LI-hybrid


Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.


Recruitment Fraud Alert

It has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official “@skydance.com” email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at https://skydance.com/report-suspected-fraud/.

Similar Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Similar Skill Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Jobs in Santa Monica, California, United States

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

Similar Category Jobs

Looks like we're out of matches

Set up an alert and we'll send you similar jobs the moment they appear!

About The Company

Santa Monica, California, United States (Hybrid)

Austin, Texas, United States (Hybrid)

Santa Monica, California, United States (Hybrid)

Santa Monica, California, United States (On-Site)

Madrid, Community Of Madrid, Spain (Hybrid)

Santa Monica, California, United States (On-Site)

Madrid, Community Of Madrid, Spain (Hybrid)

Madrid, Community Of Madrid, Spain (Hybrid)

Madrid, Community Of Madrid, Spain (Hybrid)

Madrid, Community Of Madrid, Spain (Hybrid)

View All Jobs

Get notified when new jobs are added by Skydance

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug