Manager, Event Bid Procurement – FIFA World Cup 26™

1 Month ago • 1-2 Years • Events

About the job

Job Description

The Manager, Event Bid Procurement will assist in preparing Scope of Work (SOW) documents for RFPs, ensuring adherence to procurement processes. Responsibilities include seeking quotes and RFPs for event production goods and services, mastering Smartsheet processes, reviewing RFP responses, managing vendor documentation (contracts, agreements), tracking COIs, and issuing vendor agreements. The role involves budget management, collaborating with internal teams, supporting vendors for FWC26 (Waste Management, Power, A/V, Food & Beverage, Security, etc.), maintaining vendor agreements, ensuring KPI understanding, line managing junior team members, and participating in project meetings. Experience in multi-discipline procurement and event production is crucial.
Must have:
  • Bachelor's degree in relevant field
  • Multi-discipline procurement & bidding experience
  • Highly organized and process-oriented
  • Strong communication & interpersonal skills
  • Experience with large-scale events (preferred)
Good to have:
  • Proficiency in Smartsheet
  • Experience with vendor contract negotiation
  • Experience in construction or related field

Who We Are:

On Location is a premium experience provider, offering world class hospitality, ticketing, curated guest experiences, live event production, and travel management across sports, entertainment, and fashion. From unrivaled access for corporate clients to guests looking for fully immersive experiences at marquee events, On Location is the premier and official service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals. The company also owns and operates a number of unique and exclusive experiences, transforming the most dynamic live events into a lifetime of memories. On Location is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

 The Role and What You’ll Do:

  • Assist with preparation of Scope of Work (SOW) documents for various disciplines for Request for Bid (RFP) process

  • Ensure all points of Procurement Process are rigorously followed

  • Seek quotes and RFPs for event production goods and services via the approved Procurement Process for FWC26

  • Become proficient in Smartsheet processes including bidding database, tracking milestones and deliverables, and timelines

  • Become proficient in all areas of vendor documentation development – bidding, contracting, service and master agreements

  • Review RFP responses for budget, service and viability to make recommendations to OL Finance Team and FIFA, in accordance with approved Delivery Budget Line Items

  • Receive, Track and Review Vendor Certificates of Insurance (COI’s) for compliance to be reviewed as needed by OL Legal Team

  • Issue Vendor Service Agreements, Letters of Authorization

  • Work with Business Ops team to ensure all awarded business is within budget and included in detail on Master Finance Trackers

  • Support services and vendors for the FWC26 OL Delivery Team, including but not limited to; Waste Management, Power, Internet & Technology, Audio / Visual, Food & Beverage, Public transport operators, Signage, Security & First Aid contractors, Grounds Maintenance contractors, and Service with equipment suppliers. 

  • Maintain terms of vendor agreements, with special attention to Change Order policy, providing a checks and balance system from bidding to delivery to post-assessment

  •  Ensureall applicable FWC26 KPI’s are understood by all applicable vendors, including any monetary penalties

  • Line management of junior team members as team grows 

  • Work with OL Delivery Infrastructure & Overlay teams on vendor relation management and development

  • Actively participate in project meetings with key staff and vendors 

You Have These: 

  • Bachelor's degree in business administration, event management, hospitality, or a related field

  • Experience with multi-discipline procurement and bidding, focused in the event production, construction or related field

  • Highly organized and process-oriented

  • Ability to multi-task and remain calm in high-pressure situations

  • Strong communication and interpersonal skills

  • Good timekeeping and work ethic that is characterized by commitment, motivation, and energy

We’d Love If You Also Have These: 

  • Prior experience with events (in particular, large-scale events) a plus

  • Flexibility and positive attitude to work long days, evenings, weekends and holidays when necessary 

Travel:

  • A willingness to travel frequently (up to 50%) and work flexible hours 

 How we work: 

Endeavor is at the center of sports, media, entertainment, and fashion and is a largely relationship-based business. To foster an environment of collaboration, develop our future talent, and build on relationships across leadership, peers, and teams, we work from the office 4 days per week/in a remote capacity. We see immeasurable value internally and throughout the core of the businesses we support.

Don’t meet every single requirement? We are dedicated to building a diverse, inclusive, authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

#LI-LL1

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.
View Full Job Description

Add your resume

80%

Upload your resume, increase your shortlisting chances by 80%

About The Company

On Location is a global leader in premium experiential hospitality. We offer official ticketing, curated guest experiences, live event production and travel management across sports, entertainment, fashion and culture. On Location provides unrivaled access for corporate clients and fans looking for official, immersive experiences at marquee events, including the Olympic and Paralympic Games, Super Bowl, NCAA Final Four, New York Fashion Week and more. An official partner and/or service provider to over 150 iconic rights holders, such as the IOC (Paris 2024, Milano Cortina 2026, LA 2028), NFL, NCAA, UFC and PGA of America, and numerous musical artists and festivals, the company also owns and operates a number of its own unique experiences. On Location is a subsidiary of Endeavor, a global sports and entertainment company. On Location is an equal opportunity employer, committed to a inclusive workplace environment. Visit onlocationexp.com/careers to explore.

View All Jobs

Get notified when new jobs are added by On Location

Similar Jobs

Logitech - B2B Senior Marcom Specialist

Logitech, Japan (On-Site)

The Walt Disney Company - Lead Technical Project Manager - 9 Months Contract

The Walt Disney Company, Singapore (On-Site)

Netflix - Senior Manager, AV Studio - Film & Animation

Netflix, United States (On-Site)

Barbaricum - Senior Financial Budget Management Support

Barbaricum, United States (On-Site)

LeoVegas - Workplace Experience Coordinator

LeoVegas, Italy (On-Site)

Samsung Semiconductor - Senior Manager, Events

Samsung Semiconductor, United States (Hybrid)

Thatgamecompany - Marketing Manager - Offline Events - China

Thatgamecompany, China (On-Site)

Samsung Semiconductor - Workplace Manager

Samsung Semiconductor, United States (On-Site)

Playrix - MICE Event Manager

Playrix, Ireland (Remote)

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Tonies - Analyst CFO Office (all genders)

Tonies, Germany (On-Site)

Critical mass - Senior Project Manager

Critical mass, United Kingdom (On-Site)

The Walt Disney Company - Principal Technical Architect

The Walt Disney Company, United States (On-Site)

Axiom Zen - Vice President of Finance

Axiom Zen, United States (Remote)

Assystems - Senior Mechanical Design Engineer

Assystems, United Kingdom (Remote)

ZeniMax Media - Global PR Director

ZeniMax Media, United States (On-Site)

Scale AI - Strategic Finance, Consolidations

Scale AI, United States (On-Site)

Dynamics - Facilities Financial Analyst

Dynamics, United States (Hybrid)

Reversing Labs - Product Manager

Reversing Labs, Croatia (Hybrid)

Microsoft - Lease Commissioning Manager

Microsoft, India (On-Site)

Get notifed when new similar jobs are uploaded

Jobs in Raleigh, North Carolina, United States

Netflix - Senior Software Engineer - Web Foundations

Netflix, United States (Hybrid)

PlayStation Global - Senior People Tech & Services Analyst-Talent Systems

PlayStation Global, United States (On-Site)

Scientific Games  - Reliability and Sustaining Engineer

Scientific Games , United States (Remote)

Luxoft - Splunk SME

Luxoft, United States (Remote)

Linden Lab - Customer Support Representative

Linden Lab, United States (Hybrid)

Alpha Sense - Global Payroll Manager

Alpha Sense, United States (Remote)

Penumbra - Logistics Specialist I

Penumbra, United States (On-Site)

SSC Technologies - Senior Associate, Private Equity, Tax

SSC Technologies, United States (Hybrid)

Get notifed when new similar jobs are uploaded

Events Jobs

Coursera - APAC Field Marketing Manager

Coursera, India (Hybrid)

ByteDance - Internal Marketing and Engagement Expert

ByteDance, Singapore (On-Site)

Fanatics - Cloud Engineer III

Fanatics, United States (On-Site)

Fanatics - Casual Store Assistant - St Andrews

Fanatics, United Kingdom (On-Site)

The Walt Disney Company - Stage - Assistant(e) régisseur(euse) générale F/H/NB

The Walt Disney Company, France (On-Site)

Samsung Semiconductor - Senior Manager, Events

Samsung Semiconductor, United States (Hybrid)

Playrix - MICE Event Manager

Playrix, Serbia (Remote)

Fanatics - Aston Villa, Sales Assistant (Match Day)

Fanatics, United Kingdom (On-Site)

Soho House & Co - Music Programmer

Soho House & Co, India (On-Site)

Get notifed when new similar jobs are uploaded