Billing/AP Coordinator

2 Months ago • All levels • $45,000 PA - $55,000 PA

Job Summary

Job Description

The Billing/AP Coordinator will be responsible for processing client billing, ensuring it meets client requirements and handling accounts payable in a timely fashion. They will assist in closing production jobs, resolve discrepancies, maintain relationships with various departments, and oversee third-party vendor application approvals. This role requires adherence to strict processes and guidelines, along with flexibility to assist the team in various roles as needed, and coordinate with different members of the Finance and Production departments to ensure timely month end and quarter close.
Must have:
  • Desire to grow and learn accounting/finance.
  • Familiarity with basic Excel functions.
  • Technical aptitude, eager to learn accounting software.
  • Great written and verbal communication skills.
  • Strong customer service skills.
Good to have:
  • Prior accounting or production experience.

Job Details

Who We Are

Be Grizzlee is an always-on studio that hyper-tailor's content for all its partners. Through agile production and a disruptive core, our diverse talent delivers best-in-class experiences globally. We are a friendly and ambitious creative studio with the highest standards for our content output.

The Role

Reporting into the Production Finance Supervisor, the Billing/AP Coordinator is responsible for following strict process, guidelines and expectations set by our clients. Coordinator will apply accounting principles and agency guidelines to adhere to proper procedure. This role will also coordinate with different members of the Finance and Production departments to ensure timely month end and quarter close. This is a small team and responsibilities will change depending on the need. Applicant must be flexible and willing to help wherever necessary.

Responsibilities:

  • Process client billing, ensuring it meets client requirements.
  • Process/ensure AP is handled in a timely fashion.
  • Assist in closing production job, preparing for billing.
  • Resolve discrepancies as needed, with Clients, Vendors, Shared Service Center (SSC) or Production
  • Maintain working relationships with SSC and in-house production.
  • Oversee third party vendor application approvals.
  • Provide assistance to the team in various roles, as needed.

Requirements:

  • Clear and unwavering desire to grow and learn.
  • Defined interest in accounting/finance
  • Familiarity with basic Excel functions (formulas, formatting) and will take personal initiative to learn advanced technique.
  • Technical aptitude, eager to learn complex accounting software.
  • Prior accounting, production experience a bonus but not required.
  • Great written and verbal communication skills
  • Strong customer service skills

Standard range for this role is roughly $45,000-$55,000. Actual amounts will vary depending on experience, skills, potential impact, and scope of role.

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About The Company

At Seamount, we believe in the total brand experience. Our collective includes: Brand Experience Agency, Digital Experience Agency, Creative Content Studio, Global Localization Machine, and Brand Performance Lab. We connect everything to build a modern consumer journey, and that's not all! Culture denting creative work is not only how our clients experience working with us but also our employees. Our purpose is to create experiences that matter, and we cannot achieve this without the support of our colleagues.

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