Contract Event Specialist

1 Month ago • All levels

Job Summary

Job Description

The Event Specialist will be responsible for coordinating logistics, events, and marketing efforts to increase profit. The role involves assisting with trade shows, booking venues, managing event calendars, and collaborating with sales and marketing teams. They will also manage webinar logistics, oversee event equipment, research vendors, and support customer advocacy programs, while ensuring proper data tracking. This role offers a potential for permanent placement based on performance and organizational needs.

Must have:

Assist with coordinating trade show logistics.
Coordinate logistics for third-party trade shows and events.
Integrate event strategies into broader marketing campaigns.
Support webinar logistics and execution.
Oversee event equipment inventory and deployment.
Research venues, vendors, and sponsorships.
Support management of the event calendar.
Collaborate with sales and marketing teams.
Ensure proper formatting of post-event data.
Assist with logistics for customer advocacy program.

Good to have:

Bachelor’s degree in marketing or related field.
Passion for customer experience and going the extra mile.
Strong organizational and planning skills.
Exceptional communication skills.
Ability to adapt in a dynamic environment.
Ability to receive feedback and self-improve.
Event Data Strategy experience.
Effective organizational, project, team and time management skills.
Great networking skills.
Ability to adapt to changes and balance tasks.
A sense of humor and grace under pressure.

Perks:

Medical
Dental
Vision
Income Protection (disability, life/AD&D, critical illness, accident)
Employee Assistance Program (EAP)
Healthcare Spending Account (HSA), Commuter
Lifestyle & Wellbeing Program
Pet Insurance

8 skills required

8 skills required for this role

Add these skills to join the top 1% applicants for this job

communication

risk-management

networking

timeline-management

saas-business-models

organisational-skills

team-management

event-management

Job Details

Description

Contract Event Specialist

Why YOU want this position

Enverus is the leading energy SaaS company delivering highly-technical insights and predictive/prescriptive analytics that empower customers to make decisions that increase profit. Enverus’ innovative technologies drive production and investment strategies, enable best practices for energy and commodity trading and risk management, and reduce costs through automated processes across critical business functions. Enverus is a strategic partner to more than 6,000 customers in 50 countries.

Reporting to the Director of Experience Marketing, the Event Specialist, is a responsible project coordinator who understands logistics, events, marketing, communication and execution. Bring your enthusiasm, fresh ideas and impeccable organizational skills to an amazing culture and help us not leave anything about an event to chance. You are empowered to innovate through collaborative problem solving and process improvement. Experience in logistics, hospitality and/or event management required. Bachelor's Degree or equivalent real-world experience required. This role is a crucial component on the event marketing team, with the potential for permanent placement based on performance and organizational needs.

Requirements:

Assist Event Managers in coordinating ongoing logistics associated with trade shows and hosted events, including but not limited to tradeshow registration for attendees, booking booth and/or meeting space, sponsorship deliverables, exhibition materials, audio visual needs, food and refreshments, happy hours and/or dinners, hotel accommodations and travel.
Coordinate ongoing logistics associated with third party trade shows and hosted events, including but not limited to booking venues in various cities, negotiating contracts, tracking participants and communicating event info, ensuring payment is received, food and refreshments, happy hours and/or dinners, hotel accommodations and travel
Collaborate with the marketing team and other departments to integrate event strategies into broader marketing campaigns, aligning events with overall business objectives while maintaining a cohesive brand experience
Supporting all webinar logistics and execution by coordinating all preparation and delivery to ensure successful presentations.
Oversee event equipment inventory and deployment for events
Research venues, vendors and 3rd party sponsorships for event opportunities
Support management of Enverus’ master event calendar
Collaborate regularly with sales and marketing teams to ensure success of all upcoming deliverables and requirements per event
Ensure proper formatting of post event lead data is tracking and ensure sales follow up.
Assist with logistics and tasks for customer advocacy program
Less than 15% of travel required.

Desired Skills & Experience:

Bachelor’s degree in marketing, events, business or related field
A passion for legendary customer experience, always prepared to ‘go the extra mile' in delivering support on time and to the highest standards
Strong organizational and planning skills
Exceptional communication skills which will be demonstrated when sharing relevant information with stakeholders and while running webinars
An open mind and ability to adapt in a dynamic, ever-changing environment demonstrating a growth and change mindset, while maintaining strong focus on execution and deadlines
Ability to receive feedback and engage in continuous self-improvement
Event Data Strategy experience, not required
Effective organizational, project, team and time management skills
Great networking skills which will allow you to build partnerships across the business to support your growth
Ability to adapt to changes quickly and balance multiple tasks at once.
A sense of humor, tenacity, & grace under pressure
Contract-to-Hire Consideration:

The successful candidate will be evaluated for potential full-time employment based on their performance during the contract period and alignment with the organization's long-term needs.
The Event Specialist in this role should demonstrate adaptability, initiative, and a commitment to achieving marketing objectives during the contract period with the potential for future integration into the permanent team.

Enverus offers comprehensive benefits to our employees to include: