Management Assistant - Founding Team (all genders)

• Ensure a smooth daily routine for our founding team by handling a variety of operational tasks, including vendor communications, reservations, and coordination of both internal and external meetings/ appointments

• Manage the calendars of our Founding team, organize meetings/ appointments and travel arrangements, assure our founding team is well prepared for meetings and have all necessary information in advance

• Coordinate and supervise vendors and service providers on behalf of the founding team to achieve efficiency and high quality services

• Plan and organize business trips, including booking travel arrangements and managing travel expense reports 

• Oversee administration by accurately entering digital receipts and efficiently manage incoming invoices in a digital format

• Support different business functions (particularly Legal, HR, Finance) with ad hoc tasks (filing, invoice management etc.)

• Assist the founding team by preparing meeting agendas/ presentations and other relevant documents for business meetings and strategic planning sessions 

• You have at least 3+ years in a similar role and a proven record of offering invaluable support to executive leaders within an international setting, ideally in a startup environment

• You work independently and show a high level of initiative

• You are service oriented, proactive, detail-oriented, and highly organized, with the ability to balance multiple priorities in a dynamic environment

• You have a strong customer-oriented mindset, paired with the ability to manage confidential information discreetly

• You have excellent communication skills, with strong written and spoken proficiency in both German and English, allowing you to engage confidently with local vendors and international partners

• Ideally you have a driver’s license and the flexibility of coordinating services locally for our Founding team

• State-of-the-Art Equipment: Doesn’t matter if you are a macbook or windows user, we will provide you with the technical gear you need to succeed 

• Engaging and diverse work environment: Join a diverse team, with over 19 nationalities and working from 13 different locations  

• Training & Development: Free language Courses with Chatterbug 

• Education allowance: Enjoy a personal development budget of up to 2000€/year for training, conferences, workshops etc.

• Mental Health Support: Free personal coaching through our partner nilo.health to support our team members to live fulfilled lives at home and at work

• Work-Life Balance and Flexibility: Flexible working hours and options for digital nomads, occasional office visitors, or regular office-goers

• Germany-based benefits: 25 vacation days, free Gympass gold subscription, free monthly Deutschland-Ticket, and a monthly €50 tax-free internet contribution

• Berlin Office Perks: Ergonomic setup, free lunch on a daily basis, and dog-friendly environment

* Benefits may vary depending on location and contract type. Do not hesitate to ask us about more details on our benefits offer. 

• A spirited, inspiring, international, and enthusiastic team

• An International team that is currently working from 8+ locations around the world

• An organization with a high level of trust and sense of belonging among employees, that prioritizes employee quality of life, job satisfaction and professional development

• An opportunity to be a part of a company that’s breaking with traditional ideas and taking a new approach that’s shattering how the games industry works