Office Coordinator

2 Months ago • 2 Years + • $73,000 PA - $88,000 PA

Job Summary

Job Description

The Office Coordinator role involves managing daily office operations and providing administrative support to ensure a welcoming and efficient workplace. Responsibilities include greeting visitors, managing conference rooms and the kitchen, ordering supplies, supporting HR with onboarding, and answering phone calls. The role requires excellent customer service, organizational skills, and the ability to manage multiple tasks. The position also involves creating an exceptional workplace experience, championing Drivemode’s culture, and supporting the company's mission of innovating in the automotive industry.

Must have:

2+ years of experience in workplace or administrative support.
Passion for creating an exceptional and collaborative workplace.
Excellent time management and organizational skills.
Excellent customer service skills.
Great interpersonal skills.
Strong written and verbal communication skills.
Proficient in G-Suite and Slack.

Good to have:

High School Diploma or equivalent
Japanese fluency

6 skills required

6 skills required for this role

Add these skills to join the top 1% applicants for this job

slack

communication

innovation

timeline-management

talent-acquisition

organisational-skills

Job Details

Our Mission:

Driving technology always feels old. Not by a little bit. We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us, and our mission is to see it happen. In 2019, we joined forces with Honda as their first startup acquisition, and now we’re expanding our vision into building the future of electric vehicles (BEV) for millions of people around the world.

Why Drivemode:

Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits. By becoming a part of our team, you'll contribute to a crucial mission that revolutionizes the way people engage with vehicles, addressing both business needs and the world's environmental challenges. This presents an exceptional opportunity to be at the forefront of innovation and drive Honda's success in the EV market.

About The Role:

We’re looking for a highly organized and proactive Office Coordinator to ensure our workplace runs efficiently. In this role, you’ll manage daily office operations, provide administrative support, and create a welcoming environment for employees and visitors. If you thrive in a fast-paced setting and love keeping things in order, we’d love to hear from you!

What You Will Do:

Provide a high level of customer service and support to employees and visitors and be the go-to person for office needs.
Greet employees & visitors with a professional and friendly manner, notifying the respective hosts of their arrival.
Champion Drivemode’s culture through an exceptional workplace experience and serve as the advocate for employees' needs.
Vendor Management - occasionally meets with vendors onsite for regular maintenance or repairs.
Maintain and manage the conference rooms and kitchen, keeping them well organized and stocked.
Monitoring and ordering inventory for office and break room supplies.
Support HR with onboarding/offboarding - new hire desk assignments, badges, and tours. Coordinate weekly catering for the Drivemode team and New Hire lunches.
Answering and directing phone calls.

What We Are Looking For:

At least 2 years of experience in workplace, customer service, or administrative support.
A genuine passion for creating an exceptional workplace that fosters collaboration and creativity among employees.Ability to manage multiple projects and responsibilities simultaneously.
Excellent time management and organizational skills, including ability to prioritize tasks and meet deadlines.
Excellent customer service skills with the ability to identify and address employees' needs effectively.
Great interpersonal skills, friendly, service-oriented personality that is oriented.
Strong written and verbal communication skills.
Proficient in G-Suite and Slack.

Nice to Have:

High School Diploma or equivalent
Japanese fluency

$73,000 - $88,000 a year

This is the position's total compensation package including the company's bonus structure. This position also comes with full benefits. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to demonstrated skill set, years and depth of relevant experience, and some role-dependent factors. We welcome direct conversations with each candidate about compensation in all of our initial calls.

EEOC Statement

Drivemode is proud of a very diverse team with employees coming from 5 continents/11 countries as of today. Diversity in our workplace has played an important part in our success; we recognize each employee’s unique background, knowledge, experiences, ideas, and viewpoints which are all critical in developing a product that has the greatest impacts on drivers all over the world.

Drivemode provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, gender, national origin, sexual orientation, gender identity, disability, or any other characteristics that make you unique.