Office Manager

2 Months ago • All levels • Facilities Management • Administrative

Job Summary

Job Description

The Office Manager in Böblingen will be responsible for the overall administration and management of the office, ensuring a smooth and efficient workspace. Key duties include managing office suppliers (post, shipping, supplies, utilities, cleaning), vendor relationships, contract negotiation (with the Head of Department), supervising office maintenance and cleanliness, coordinating meeting room bookings, supporting visitors and colleagues, collaborating with internal departments (IT, Security, HR, Finance), preparing the workspace for new employees, managing office equipment purchases and the associated internal processes (purchase orders, invoices), monitoring space occupancy and utilization, remotely supporting colleagues from other locations, ensuring Health & Safety compliance, conducting inventory, and providing Facility Management services for DXC in the Böblingen office. The role requires strong organizational, communication, problem-solving, and customer service skills.
Must have:
  • Communication Skills
  • Customer Service
  • Multitasking
  • Organizational Skills
  • Problem Solving
  • Office Administration
  • Vendor Management
  • Contract Negotiation
Good to have:
  • Previous experience in a similar role
  • Corporate working experience

Job Details

Project description

Join our team at the Böblingen office as an Office Manager, where your efforts are key to keeping our workspace impeccable and our customer service top-notch.

Responsibilities

Organizes and coordinates the office overall administration and management;

Implements the existing processes and procedures related to the office facilities;

Acts as point of contact for various office suppliers, such as but not limited to: post, shipping and mailing companies, office supplies, consumables and equipment, utilities providers, cleaning companies, etc.;

Manages the relationship with the vendors, suppliers, service providers and landlords, in order to have the services and products delivered in time;

Manages the contracts, analyzes and negotiates the prices, terms and other commercial clauses together with the Head of the Department for the benefit of the Company;

Supervises the cleaning process, the construction and maintenance works and the general status of the office, making sure the premises are clean, tidy, safe and properly organized;

Coordinates the meeting rooms reservations;

Provides general support and orientation info to the visitors, guests or colleagues from other locations;

Cooperates with other internal departments, such as IT, Security, HR, Financial, etc., in order to make sure that the business activities run without interruptions;

Provides periodically or on ad-hoc basis reports and statistics related to the office space in order to keep the management properly informed;

Prepares the workplace arrangements for the new or transferred employees,

Manages the office-related equipment purchases;

Processes the internal purchase requests for the office-related goods and supervises the internal flow using specific software (Purchase Order, invoice processing, delivery, payment, etc.);

Permanently monitors the space occupancy and utilization and coordinates movements or space reconfiguration and reorganization within the office together with the Direct Manager;

Supports remotely the department colleagues from other locations and provides info and training, when needed;

Ensures the Health &Safety measures and policies related to the office space are implemented and respected;

Conducts the inventory process in the office, notices the discrepancies, investigates the unclear situations and provides solutions together with the Direct Manager and other departments involved; provides Facility Management service for DXC in Boblingen office.

Skills

Must have

Communication Skills, Customer Service, Multitasking, Organizational Skills, Problem Solving;

Nice to have

previous experience in a similar role, corporate working experience

Other

Languages

English: C2 Proficient,German: C2 Proficient

Seniority

Regular

Similar Jobs

Scopely - HR Technology Partner

Scopely

California, United States (Remote)
4 Weeks ago
The Walt Disney Company - Asset Protection Agent (Part-time)

The Walt Disney Company

New Jersey, United States (On-Site)
2 Days ago
Playtika - Legal Assistant (Student Position)

Playtika

Israel (On-Site)
3 Months ago
Balbix - Technical Writer

Balbix

Gurugram, Haryana, India (On-Site)
4 Months ago
On Location - Senior Coordinator, Travel Experiences - Olympics/Paralympics

On Location

Raleigh, North Carolina, United States (On-Site)
1 Day ago
CharacterAI - Workplace Experience Specialist

CharacterAI

Menlo Park, California, United States (On-Site)
2 Weeks ago
Tesla - Automotive Mechatronics Technician

Tesla

Cologne, North Rhine-Westphalia, Germany (On-Site)
1 Week ago
The Walt Disney Company - Area Mechanic - HVAC Refrigeration Tech

The Walt Disney Company

Florida, United States (On-Site)
3 Weeks ago
Tesla - Warehouse Logistics Specialist - Manufacturing

Tesla

Prüm, Rhineland-Palatinate, Germany (On-Site)
1 Week ago
The Walt Disney Company - Journée de Recrutement Services Techniques à Tours - 21 janvier 2025

The Walt Disney Company

Île-de-France, France (On-Site)
2 Months ago

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Second Dinner - Player Support Lead/Manager

Second Dinner

United States (Remote)
3 Weeks ago
Milestone - Analytics Business Manager, LATAM (Mexico Based)

Milestone

(On-Site)
8 Hours ago
Luxoft - Market Risk System Analyst

Luxoft

Singapore, Singapore (On-Site)
2 Months ago
Thatgamecompany - Internship Program Manager

Thatgamecompany

United States (Remote)
1 Month ago
Playrix - Lead Recruiter

Playrix

Serbia (Remote)
4 Months ago
Plummy games - Admin/Legal Assistant

Plummy games

Chișinău, Chisinau, Moldova (On-Site)
2 Weeks ago
Jam City - Art Director

Jam City

Canada (Remote)
1 Day ago
Blizzard Entertainment - Outsource Supervisor - Unannounced | Irvine, CA

Blizzard Entertainment

Irvine, California, United States (Hybrid)
3 Months ago
Onward Search - Inside Sales Representative

Onward Search

Indianapolis, Indiana, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

Jobs in Böblingen, Baden-Württemberg, Germany

Tesla - Operations Manager, Drive Unit and Battery Pack

Tesla

Brandenburg, Germany (On-Site)
1 Week ago
Tesla - Senior Controls Design Engineer, Technical Services

Tesla

Brandenburg, Germany (On-Site)
1 Week ago
Tesla - Service Advisor

Tesla

North Rhine-Westphalia, Germany (On-Site)
5 Days ago
GameDuell - Game Producer (LiveOps) - Mobile Games (f/m/d)

GameDuell

Berlin, Berlin, Germany (Hybrid)
3 Months ago
Maersk Careers - Ausbildung: Schifffahrtskaufmann/Schifffahrtskauffrau (m/w/d), Fachrichtung: Linienfahrt

Maersk Careers

Hamburg, Hamburg, Germany (On-Site)
262 Years ago
Nagarro - SAP Cloud Finance Services Senior Consultant (m/f/d)

Nagarro

Germany (Remote)
4 Months ago
Gunzilla - Capture Artist & Video Editor

Gunzilla

Frankfurt, Hessen, Germany (On-Site)
1 Month ago
Applike - Head of Talent Acquisition (f/m/d)

Applike

Hamburg, Hamburg, Germany (Hybrid)
2 Months ago
Tesla - Associate Quality Engineer Parts Quality

Tesla

Prüm, Rhineland-Palatinate, Germany (On-Site)
1 Week ago
Tesla - Parts Service Associate/Logistics Specialist

Tesla

Leipzig, Saxony, Germany (On-Site)
1 Week ago

Get notifed when new similar jobs are uploaded

Facilities Management Jobs

The Walt Disney Company - Electrical Superintendent (m/f/d)

The Walt Disney Company

Papenburg, Lower Saxony, Germany (On-Site)
1 Month ago
The Walt Disney Company - Island Beach Lifeguard - Bahamas

The Walt Disney Company

The Bahamas (On-Site)
1 Month ago
The Walt Disney Company - Project Management Coordinator (Project & Construction Management)

The Walt Disney Company

Hong Kong (On-Site)
3 Months ago
The Walt Disney Company - Third Engineer

The Walt Disney Company

(On-Site)
3 Weeks ago
Bally's Interactive - Events & Office Coordinator

Bally's Interactive

Manchester, England, United Kingdom (On-Site)
3 Months ago
Tesla - Service Technician

Tesla

Hengelo, Overijssel, Netherlands (On-Site)
1 Week ago
The Walt Disney Company - Journée de Recrutement Services Techniques à Tours - 21 janvier 2025

The Walt Disney Company

Paris, Île-de-France, France (On-Site)
2 Months ago
The Walt Disney Company - Marine Inspector

The Walt Disney Company

Papenburg, Lower Saxony, Germany (On-Site)
1 Day ago
The Walt Disney Company - Senior Fire Protection Engineer

The Walt Disney Company

Glendale, California, United States (On-Site)
3 Weeks ago
ByteDance - Real Estate Business Partner

ByteDance

San Jose, California, United States (On-Site)
1 Month ago

Get notifed when new similar jobs are uploaded

About The Company

Luxoft, a DXC Technology Company (NYSE: DXC), is a digital strategy and software engineering firm providing bespoke technology solutions that drive business change for customers the world over. Acquired by U.S. company DXC Technology in 2019, Luxoft is a global operation in 44 cities and 21 countries with an international, agile workforce of nearly 18,000 people. It combines a unique blend of engineering excellence and deep industry expertise, helping over 425 global clients innovate in the areas of automotive, financial services, travel and hospitality, healthcare, life sciences, media and telecommunications.

DXC Technology is a leading Fortune 500 IT services company which helps global companies run their mission critical systems. Together, DXC and Luxoft offer a differentiated customer-value proposition for digital transformation by combining Luxoft’s front-end digital capabilities with DXC’s expertise in IT modernization and integration. Follow our profile for regular updates and insights into technology and business needs.

Gothenburg, Västra Götaland County, Sweden (On-Site)

New Delhi, Delhi, India (Remote)

Poland, Ohio, United States (Remote)

Kraków, Lesser Poland Voivodeship, Poland (On-Site)

Wrocław, Lower Silesian Voivodeship, Poland (On-Site)

Ukrainka, Kyiv Oblast, Ukraine (Remote)

Kuala Lumpur, Federal Territory Of Kuala Lumpur, Malaysia (On-Site)

Bengaluru, Karnataka, India (On-Site)

Mississauga, Ontario, Canada (On-Site)

View All Jobs

Get notified when new jobs are added by Luxoft

Level Up Your Career in Game Development!

Transform Your Passion into Profession with Our Comprehensive Courses for Aspiring Game Developers.

Job Common Plug