Office Manager

7 Months ago • All levels

Job Summary

Job Description

The Office Manager in Böblingen will be responsible for the overall administration and management of the office, ensuring a smooth and efficient workspace. Key duties include managing office suppliers (post, shipping, supplies, utilities, cleaning), vendor relationships, contract negotiation (with the Head of Department), supervising office maintenance and cleanliness, coordinating meeting room bookings, supporting visitors and colleagues, collaborating with internal departments (IT, Security, HR, Finance), preparing the workspace for new employees, managing office equipment purchases and the associated internal processes (purchase orders, invoices), monitoring space occupancy and utilization, remotely supporting colleagues from other locations, ensuring Health & Safety compliance, conducting inventory, and providing Facility Management services for DXC in the Böblingen office. The role requires strong organizational, communication, problem-solving, and customer service skills.
Must have:
  • Communication Skills
  • Customer Service
  • Multitasking
  • Organizational Skills
  • Problem Solving
  • Office Administration
  • Vendor Management
  • Contract Negotiation
Good to have:
  • Previous experience in a similar role
  • Corporate working experience

Job Details

Project description

Join our team at the Böblingen office as an Office Manager, where your efforts are key to keeping our workspace impeccable and our customer service top-notch.

Responsibilities

Organizes and coordinates the office overall administration and management;

Implements the existing processes and procedures related to the office facilities;

Acts as point of contact for various office suppliers, such as but not limited to: post, shipping and mailing companies, office supplies, consumables and equipment, utilities providers, cleaning companies, etc.;

Manages the relationship with the vendors, suppliers, service providers and landlords, in order to have the services and products delivered in time;

Manages the contracts, analyzes and negotiates the prices, terms and other commercial clauses together with the Head of the Department for the benefit of the Company;

Supervises the cleaning process, the construction and maintenance works and the general status of the office, making sure the premises are clean, tidy, safe and properly organized;

Coordinates the meeting rooms reservations;

Provides general support and orientation info to the visitors, guests or colleagues from other locations;

Cooperates with other internal departments, such as IT, Security, HR, Financial, etc., in order to make sure that the business activities run without interruptions;

Provides periodically or on ad-hoc basis reports and statistics related to the office space in order to keep the management properly informed;

Prepares the workplace arrangements for the new or transferred employees,

Manages the office-related equipment purchases;

Processes the internal purchase requests for the office-related goods and supervises the internal flow using specific software (Purchase Order, invoice processing, delivery, payment, etc.);

Permanently monitors the space occupancy and utilization and coordinates movements or space reconfiguration and reorganization within the office together with the Direct Manager;

Supports remotely the department colleagues from other locations and provides info and training, when needed;

Ensures the Health &Safety measures and policies related to the office space are implemented and respected;

Conducts the inventory process in the office, notices the discrepancies, investigates the unclear situations and provides solutions together with the Direct Manager and other departments involved; provides Facility Management service for DXC in Boblingen office.

Skills

Must have

Communication Skills, Customer Service, Multitasking, Organizational Skills, Problem Solving;

Nice to have

previous experience in a similar role, corporate working experience

Other

Languages

English: C2 Proficient,German: C2 Proficient

Seniority

Regular

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About The Company

Luxoft, a DXC Technology Company (NYSE: DXC), is a digital strategy and software engineering firm providing bespoke technology solutions that drive business change for customers the world over. Acquired by U.S. company DXC Technology in 2019, Luxoft is a global operation in 44 cities and 21 countries with an international, agile workforce of nearly 18,000 people. It combines a unique blend of engineering excellence and deep industry expertise, helping over 425 global clients innovate in the areas of automotive, financial services, travel and hospitality, healthcare, life sciences, media and telecommunications.

DXC Technology is a leading Fortune 500 IT services company which helps global companies run their mission critical systems. Together, DXC and Luxoft offer a differentiated customer-value proposition for digital transformation by combining Luxoft’s front-end digital capabilities with DXC’s expertise in IT modernization and integration. Follow our profile for regular updates and insights into technology and business needs.

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