Sr. Executive Assistant
Job Summary
Job Description
The Sr. Executive Assistant will support Madison Logic's CEO, provide travel and expense support to C-suite members, and serve as the Office Manager for the NYC office. This role involves managing office operations, including vendor relations, supply inventory, and event coordination. The Executive Assistant responsibilities include managing the CEO's calendar, travel bookings, expense reports, and organizing meetings. The position requires answering emails, maintaining confidentiality, and exercising discretion. This position requires a professional and positive demeanor while serving as the face of Madison Logic to clients, guests, and vendors.
Must have:
- 8+ years of experience in receptionist, office manager, or event planning.
- 8+ Years acting as an EA to senior-level (Director +) individuals.
- Ability to work on-site at Madison Logic's NYC headquarters.
- Expert Knowledge of Outlook.
- Ability to exercise independent judgment and decision making.
- Demonstrated ability to effectively negotiate with vendors and reduce costs.
6 skills required
Job Details
About Madison Logic:
Our team is reshaping B2B marketing and having fun in the process! When joining Madison Logic, you are committing to giving 100% and always striving for more. As a truly global company, we take pride in a diverse culture free from gender, racial, and other forms of bias.
Our Vision: We empower B2B organizations globally to convert their best accounts faster
Our Values:
URGENCY Lead with Action. Prioritize Follow-up.
ACCOUNTABILITY Don't Point Fingers. Take Responsibility.
INNOVATION Think Big. Innovate.
RESPECT Respect Customers. Respect Each Other.
INTEGRITY Act Ethically. Lead by Example.
At ML you will work with & learn from an incredible group of people who care about your success as much as they care about their own. Our team is at the heart of what we do and our success starts with you!
About the Role:
This position serves as a Sr. Executive Assistant to Madison Logic's CEO, provides Travel & Expenses support to other members of the C-Suite, and serves as the Office Manager for Madison Logic's NYC office. This position is generally remote on Fridays with 3 - 4 days in-office working required.
This highly visible position requires a professional and positive demeanor while serving as the face of Madison Logic to clients, guests, and vendors. Absolute discretion when managing confidential information is expected at all times, as is decorum when interacting with both internal and external parties.
Responsibilities:
- Office Management Responsibilities:
- Guest Handling, including welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Manage conference room bookings, equipment setup, and hospitality for visitors
- Manage office vendors, including supplies, maintenance, equipment servicing, and utilities
- Maintain inventory of office supplies, reordering as necessary
- Maintain a clean, professional, and welcoming office space aligned with company culture
- Coordinate weekly in-office breakfasts and monthly happy-hours
- Serve as the primary point of contact for facility-related inquiries and issues
- Support health & safety compliance and ensure emergency protocols are up to date
- Oversee office budgets, including expenses for supplies, snacks, events, and subscriptions
- Manage incoming/outgoing mail and shipping logistics
- Coordinate office moves, seating plans, and workspace assignments (as needed)
- Executive Assistant Responsibilities:
- Answering emails and executive communications in a polite and professional manner while maintaining confidentiality, exercising discretion, and prioritizing the most sensitive matters
- Managing CEO calendar(s), including scheduling appointments, reserving conference rooms and making restaurant reservations as needed
- Managing executive travel bookings
- Managing executive travel & expense reporting, including collection and organization of receipts
- Organizing meetings (including Board of Director Meetings) including scheduling, sending reminders, and organizing, serving & clearing catering when necessary
- Miscellaneous Responsibilities:
- Manage Gift Ordering & Delivery to external parties (clients & partners) within an established budget
- Manage special projects or tasks as assigned or required
Basic Qualifications:
- Associates Degree
- 8+ years combined experience as a receptionist, office manager, or event planner
- 8+ Years acting as an EA to senior-level (Director +) individuals
- Ability to work on-site at Madison Logic's NYC (Park Avenue) headquarters a minimum of 3 days per week with additional days on an as-needed basis (i.e. in-office work will be required on any days during which there are scheduled events, board meetings, client meetings, etc... or in the case that personnel are required on-site to meet with vendors)
- Availability during off-hours (outside 9am-5pm EST) as needed
- Expert Knowledge of Outlook
- Ability to exercise independent judgment and decision making
- Proven ability to execute on events within budget parameters
- Demonstrated ability to effectively negotiate with vendors and reduce costs
Other Characteristics:
- Superior Communication Skills (both verbal and written)
- High level of discretion, professionalism and integrity
- Ability to professionally handle confidential data and information
Expected Compensation: (Dependent upon Experience)
Base Salary: $105,000 - $120,000
Annual Bonus: $7,500
Work Environment:
We offer a mix of in-office and hybrid working. Hybrid remote work arrangements are not available for all positions. Please refer to the job posting detail to determine what in-office requirements apply. Where applicable, hybrid WFH days work must be conducted from your home office located in a jurisdiction in which Madison Logic has the legal right to operate. WFH requires availability and responsiveness on a full-time basis from a distraction free environment with access to high-speed internet. Please inquire for more details.
Pay Transparency/Equity:
We are committed to paying our team equitably for their work, commensurate with their individual skills and experience. Salary Range and additional compensation, including discretionary bonuses and incentive pay, are determined by a rigorous review process taking into account the experience, education, certifications and skills required for the specific role, equity with similarly situated team members, as well as employer-verified region-specific market data provided by an independent 3rd party partner.
We will provide more information about our perks & benefits upon request.
Our Commitment to Diversity & Inclusion:
Madison Logic is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of sex, race, color, religion, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status.
Privacy Disclosure:
All of the information collected in this form and/or by your application by submission of your online profile is necessary and relevant to the performance of the job applied for. We will process the information provided by you in this form, your CV (including physical and online resume profiles), by the referees you have noted, and by the educational institutions with whom we may undertake to verify your qualifications with, in accordance with our privacy policy and for recruitment purposes only.
For more information on how we process the information you have provided including relevant lawful bases (where relevant) please see our privacy policy which is available on our website (https://www.madisonlogic.com/privacy/).
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