Accounts Assistant

We are looking for a meticulous and organized Accounts Assistant to support our Animation Film Production team in Madrid, Spain. 

This is a part-time position of 6 days per month: 1 day per week, plus 3 additional days at the end of each month to support monthly closings and payroll. It is an ideal opportunity for someone who already has another role and is looking to complement it with a flexible collaboration.

This role involves managing production accounting, tracking project costs, assisting with internal financial reporting, and collaborating with an external accountant for monthly financial reporting. The ideal candidate has experience in the creative industries, especially animation or film production. Strong English communication skills are essential due to the international nature of our projects.

The ideal person will be able to grow into a broader finance role as our business grows.

Key Responsibilities:

• Prepare, coordinate, and track all financial transactions, including crew payroll, freelance contracts, vendor payments, and production overheads.
• Prepare and reconcile purchase orders and accounts payable invoices, oand btain proper approvals for payment processing. Prepare and load payments into the bank for processing.
• Timesheet collation: Collect, review, and submit timesheets to external payroll providers for processing. Track and maintain employee leave benefits (vacation days, sick leave, etc.).
• Review and liaise with production to obtain timely cost reports for each project, including regular monitoring of production budgets and spending.
• Work closely with the external accountant to ensure timely and accurate monthly closings and cost reporting to management.
• Support cash flow forecasting, project reconciliations, and variance analysis.
• Ensure proper filing and documentation of production-related financial records for audits and funding compliance.
• Coordinate with external accountants who manage asset register, payroll, tax filings, reporting obligations and any documentation to ensure compliance with Spain’s film tax rebate system.
• Use production accounting and ERP software to manage records (e.g., Movie Magic, Xero, Excel, or similar)

Requirements:

• Proven experience as a Bookkeeper or Production Accountant in animation, film, TV, or creative industries (ideal)
  
• Detail-oriented with strong analytical and organizational skills.
• Familiarity with online banking, payment processing, and payroll coordination
• Familiarity with budgeting, cost tracking, and financial reporting in a project-based environment.
• Experience coordinating with an external accountant or accounting firm for monthly reporting.
• Strong skills in Excel
• Excellent communication and interpersonal skills.
• Solid knowledge of Spanish accounting standards and general bookkeeping principles.
• Above-average English skills – both written and verbal – are necessary, especially for international communication and documentation.