Administrative Assistant, Advertising

Netflix is one of the world's leading entertainment services, with 283 million paid memberships in over 190 countries enjoying TV series, films and games across a wide variety of genres and languages. Members can play, pause and resume watching as much as they want, anytime, anywhere, and can change their plans at any time.

We are seeking an experienced Assistant to support the Head of Advertising Sales in Italy. The head of Advertising Sales is focused on developing the country’s advertising sales strategy. 

A successful candidate will be self-motivated, quick-thinking, proactive, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times. This is a demanding and fast-moving position that requires someone who can exercise good judgment, respond quickly to changes, and show significant initiative. 

Key responsibilities:

• Supporting a senior executive who leads the growing Advertising team in our hub in Milan, Italy

• Extend the support to an executive and their team (travel, key meetings and events)

• Act as Netflix Company Culture Ambassador and support in the organization of key team moments to foster Netflix values 

• Maintaining a high-volume, complex calendar, including scheduling meetings, internally and externally, with multiple parties across multiple time zones;

• Maintaining agendas and task lists for a high volume of meetings and special projects

• Drafting and circulating administrative updates and a heavy volume of communication for stakeholders across multiple locations

• Coordinating travel arrangements (domestic and international), creating travel  itineraries, and processing travel and expense reports

• Planning and coordinating team events (e.g., offsites and social events, including agenda planning, booking facilities and catering, and tracking budgets)

• Assisting with onboarding of new hires, along with maintaining teamwide onboarding workflows and documentation

• Handling frequent ad hoc requests like space planning, creation of presentations & organizational charts and updating trackers with key business data and information to support projects 

Qualifications

• Extensive experience and proven success as an Administrative or Executive Assistant, experience within sales and/or advertising and/or entertainment

• Previous experience working with an international team is required for this role

• Previous experience / comfortable dealing with multiple clients through written and verbal communications

• Strong written and verbal communication skills in English and at least one other European language (German, French, Spanish, Italian or other)

• Team player who operates in a fast-paced team-oriented setting

• Ability to be discrete and maintain confidential information

• Understanding how to prioritize and respond accordingly

• Interest in film and/or TV is a plus

• A desire to thrive in Netflix's unique working

is a Netflix value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, please send a request to your recruiting partner.

We are an equal-opportunity employer and celebrate diversity, recognizing that diversity builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, religion, color, ancestry, national origin, caste, sex, sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status, or military service.