Office Manager

Organizes and coordinates the office overall administration and management;

Implements the existing processes and procedures related to the office facilities;

Acts as point of contact for various office suppliers, such as but not limited to: post, shipping and mailing companies, office supplies, consumables and equipment, utilities providers, cleaning companies, etc.;

Manages the relationship with the vendors, suppliers, service providers and landlords, in order to have the services and products delivered in time;

Manages the contracts, analyzes and negotiates the prices, terms and other commercial clauses together with the Head of the Department for the benefit of the Company;

Supervises the cleaning process, the construction and maintenance works and the general status of the office, making sure the premises are clean, tidy, safe and properly organized;

Coordinates the meeting rooms reservations;

Provides general support and orientation info to the visitors, guests or colleagues from other locations;

Cooperates with other internal departments, such as IT, Security, HR, Financial, etc., in order to make sure that the business activities run without interruptions;

Provides periodically or on ad-hoc basis reports and statistics related to the office space in order to keep the management properly informed;

Prepares the workplace arrangements for the new or transferred employees,

Manages the office-related equipment purchases;

Processes the internal purchase requests for the office-related goods and supervises the internal flow using specific software (Purchase Order, invoice processing, delivery, payment, etc.);

Permanently monitors the space occupancy and utilization and coordinates movements or space reconfiguration and reorganization within the office together with the Direct Manager;

Supports remotely the department colleagues from other locations and provides info and training, when needed;

Ensures the Health &Safety measures and policies related to the office space are implemented and respected;

Conducts the inventory process in the office, notices the discrepancies, investigates the unclear situations and provides solutions together with the Direct Manager and other departments involved; provides Facility Management service for DXC in Boblingen office.