Admin Assistant

3 Months ago • All levels

Job Summary

Job Description

The Business Operations Coordinator will support Apple Information Security (AIS). This role requires a proactive, detail-oriented individual to manage diverse responsibilities ensuring the smooth and efficient operation of the office and team. They will manage complex calendars, schedule meetings, handle correspondence, oversee office space planning, manage facilities needs, maintain printers, coordinate IT support, handle building access, manage internal and external orders, reconcile costs, support project initiatives, work with administrative teams across multiple locations, maintain accurate inventory records, and assist with event planning and execution. The coordinator will also handle confidential information and maintain strong relationships with stakeholders.

Must have:

Manage complex calendars and schedule meetings.
Oversee office space planning and manage facilities.
Manage internal and external orders and reconcile costs.
Support project initiatives including planning and execution.

3 skills required

3 skills required for this role

Add these skills to join the top 1% applicants for this job

cross-functional

communication

cross-functional-collaboration

Job Details

Imagine what you could do here. At Apple, new ideas have a way of becoming extraordinary products, services, and customer experiences very quickly. Bring passion and dedication to your job and there's no telling what you could accomplish. The people here at Apple don’t just craft products - they build the kind of wonder that’s revolutionized entire industries. Apple is seeking a Business Operations Coordinator to support Apple Information Security (AIS). This position requires a tenacious self-starter who can anticipate the needs of our dynamic security organization and take initiative to solve problems independently. In addition to being organized and analytical, you have the strong business judgment and communication skills needed to interact with a variety of people across multiple job functions and levels.You will not only drive the process by which all of this is done, you will be a key participant in defining and developing processes with an eye toward lowering administrative overhead and increasing efficiency and accuracy. This role requires a proactive, detail-oriented individual with strong communication and interpersonal skills to manage diverse responsibilities, ensuring the smooth and efficient operation of the office and team. You will handle confidential information with discretion and maintain strong relationships with internal and external stakeholders. Responsibilities Include: *Executive Support: Manage complex calendars, schedule meetings (including international travel arrangements), and handle correspondence for senior leadership *Office Management: Oversee office space planning, manage facilities needs (including equipment and supplies), maintain printers, coordinate IT support, and handle building access *Financial Administration: Manage internal and external orders, reconcile costs, and ensure compliance with financial policies *Project Management: Support project initiatives, including planning, execution, and tracking *Cross-functional collaboration: Work with administrative teams across multiple locations to maintain consistency and coordinate activities *Inventory Management: Maintain accurate inventory records and manage the ordering of equipment and supplies *Event Support: Assist with planning and execution of onsite events