AP Executive

Job Description:

Key responsibilities:

• Handle daily accounts payable process activities such as invoice posting, clearing mailbox, performing invoice quality checks, updating tracker, and getting approvals.

• Interact with vendors to resolve payment matters and maintain excellent relationships.

• Liaise with the Media Operations team and other internal stakeholders to investigate and resolve queries before invoice processing (approval, PO-related issues, etc).

• Work closely with Commercial Finance and Business Functions to get invoice approvals, resolve invoice approval, PO-related issues, etc.

• Perform monthly close tasks and ensure vendor payment proposals and vouchers are created on time based on the payment calendar.

• Perform monthly vendor reconciliation and follow up on any pending actions with the relevant team.

• Perform timely clearing of cash book open items and prepare payment proposals/vouchers.

• Provides accurate, timely information to support external, internal and client audits

• Review Accounts Payable aging and follow up on any pending actions to clear aged items.

• Support ad-hoc duties and projects as assigned

Qualifications:

• Diploma/Associate’s or bachelor’s in accounting, finance, or business management, or equivalent professional qualification.

• Minimum 3 years of relevant working experience in accounting, or in the accounts payable department.

• Candidates with media agency industry, knowledge of Singapore GST, and shared services background will be advantageous.

• Proficient in MS Office applications like Word, advanced Excel skills, etc.

• Systems knowledge of SPECTRA(BCC), PIN, Coupa & SAP Concur is advantageous.

Core Competencies:

• Able to work independently as well as within a team in a fast-paced environment

• Able to work under pressure; Results oriented and observe deadlines

• Strong time management skills with the ability to balance multiple priorities, tasks, and projects while maintaining appropriate documentation/records

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