Artist Management Coordinator

Company: Method NY
Job Title: Artist Management Coordinator
Location: New York, NY (Hybrid)
*Pay Range: $27.00 - $30.00 USD hourly
 

POSITION SUMMARY: 

The Artist Management Coordinator will report to the Head of Artist Mangement. They will work with the Artist/Resource Mangement team to support project and production needs, as well as support the EVP, SVP and Executive Producers with client and production related needs.  
 

MAIN DUTIES: 

The Artist Management Coordinator will support the onboard of Project Hires and Independent Contractors with both HR and Engineering teams (notifying HR with hiring information, notifying Eng team with machine needs etc.). They will follow up with new starters after onboarding and escalate any issues to appropriate team(s). They will work with artists and production (staff and project hires) to address questions / concerns regarding show assignments. They will collect and organize project/production files (treatments, calendars, scripts, etc) in company Gdrive folders. They will reach out to project hires on a regular basis and maintain holds for project and studio needs, both present and future. Other duties include:

• Walk new hires through Timekeeping process 
• Update timesheets on a weekly basis and prep them for manager approvals 
• Update & send out Daily Artist Schedule and/or Flame Reports as needed  
• Collect and organize internal feedback on project hires when their bookings are complete  
• Organize travel for project shoot supervision needs  
• Organize business travel for EVP/SVP and Executive Producers as needed   
• Assist EVP/SVP with reservations for client events/lunches/dinners 
• Assist with planning and scheduling Staff and client events (local happy hours, in-office client happy hours, etc.) 
• Create Expense Reports for EVP/SVP(s) and artists as needed  
• Source and review new artists and production project hire candidates with supervisors & HOP 
• Participate in weekly meetings & regroups (Production call, gantt reviews, SDFX regroups, etc) 
• Assign seating for onsite as needed 
• Assist with updating documention for machine assignments  
• Keep CETA up to date with project hire holds, sick days, approved vacations etc.  

WHAT YOU BRING: 

The ideal candidate will be a team player, who can work across departments and with a variety of people. They will have a calm demeanor under pressure and bring the ability to problem solve quickly. They will bring an ability to prioritize and shift between tasks as business needs change. They will bring excellent oral and written communication skills. They will bring an ability to work independently and manage their time. They will bring an ability to escalate issues effectively and to the appropriate team(s). The ideal candidate will also bring the following:

• Working knowledge of Microsoft Suite (Word, Excel, etc)  
• Working knowledge of production scheduling software
• Working knowledge of Google docs  
• Experience scheduling or coordinating at a VFX studio  
• Understanding of VFX post-production processes & pipelines 
• Experience with timekeeping software (Ex: Mediapulse, Hubdrive, etc.) 
• Experience as an Assistant or Executive Assistant 
• Experience organizing travel  

About the Company:  
Company 3 provides a full range of Creative Services for content creators, including conceptual design, pre-vis, look development, ideation and rapid prototyping, 3D animation/CGI, motion graphics/designers, matte painting, compositing, dailies and production services, color grading, post-production finishing, marketing/trailers, live-action production, experiences, and more.   

Diversity and Inclusion at Company 3:   
Creativity has diversity at its core. We celebrate the value of each unique experience by being dedicated to fostering the most diverse, equitable and inclusive culture where every employee feels empowered and safe to show up to work as their full self.  

 It is our policy to provide equal employment opportunities to all applicants and employees. Please inform the company's HR representative if you need assistance completing any forms or to otherwise participate in the application process.  

*The listed pay range represents the lowest to highest range that we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee’s pay position within the range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, local currency exchange rates, performance, shift, travel requirements, sales or revenue-based metrics, applicable law, and business or organizational needs.  

The benefits for eligible part-time employees working 25 or more hours per week and full-time employees in the US include a comprehensive package of health, retirement, and insurance benefits and paid time off. The benefits for eligible project hires and part-time employees working less than 25 hours per week in the US include retirement, select insurance benefits, and where required by law, health benefits. For roles filled in Canada and other territories, local benefits plan offerings will apply.

Both external and internal candidates can apply for this role through this careers’ website.

The above compensation and benefits information is provided in accordance with various state and local pay transparency laws.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with applicable law.