Executive Assistant
Job Summary
Job Description
The Executive Assistant will support the Commercial Sales team by managing schedules, coordinating meetings, and ensuring smooth day-to-day operations. Responsibilities include managing complex calendars across multiple time zones, coordinating travel, planning team meetings, preparing reports, tracking deadlines, and liaising with stakeholders. The ideal candidate should be detail-oriented and adaptable, thriving in a fast-paced environment.
Must have:
- 4+ years of experience as an executive assistant
- Proven ability to manage multiple priorities in a fast-paced environment
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- High level of discretion and professionalism
- Proficiency in Google Workspace and collaboration tools
- Ability to work independently while maintaining teamwork
Good to have:
- Experience working in a sales-driven environment
Perks:
- Wellness Boost
- Customized Benefits
- Growth Opportunities
- Skill Development
- Volunteer Time Off
- Family Support
6 skills required
Job Details
What We Do
Coda delivers commerce solutions that accelerate global growth for our partners. With over a decade of experience, we’re trusted by 300+ publishers—including Activision, Bigo, Electronic Arts, Moonton, and Riot Games—to grow their revenue and audiences worldwide.
Our suite of solutions includes Custom Commerce, a fully customizable web store; Codapay, enabling seamless direct payments through API integration on publishers’ websites; Codashop, the go-to marketplace for millions of gamers to purchase in-game content; and Distribution, extending Codashop content through our network of trusted commerce partners.
Headquartered in Singapore with a team of 400+ Codans, Coda has been recognized as an industry leader, named an APAC High Growth Company (2023) by Financial Times, one of Granite Asia’s NextGenTech 30 (2024), a payments leader on Fortune’s Fintech Innovation Asia list (2024), and listed among The Straits Times Fastest Growing Fintechs (2024).
About the Role
We are seeking a highly organized and proactive Executive Assistant to support the Commercial Sales team. This role will be instrumental in managing schedules, coordinating meetings, and ensuring smooth day-to-day operations for the leadership team. The ideal candidate is detail-oriented, adaptable, and thrives in a fast-paced environment.
Responsibilities:
- Manage complex calendars and schedule meetings across multiple time zones, ensuring alignment with business priorities.
- Coordinate travel arrangements, itineraries, and accommodations for team members attending client meetings, conferences, and events.
- Plan and execute team meetings, offsites, and internal events, including agenda preparation and follow-ups.
- Serve as the primary point of contact for scheduling requests, prioritizing meetings based on urgency and business needs.
- Assist in preparing reports, presentations, and correspondence for leadership.
- Track key deadlines, deliverables, and follow-ups to ensure timely execution of initiatives.
- Liaise with internal and external stakeholders, including clients, vendors, and partners, to facilitate seamless communication.
- Support administrative tasks, such as expense reporting, procurement requests, and document management.
- Proactively identify opportunities to improve operational efficiencies within the Commercial Sales team.
Requirements:
- 4+ years of experience as an executive assistant or in a similar administrative role supporting senior leaders.
- Proven ability to manage multiple priorities in a fast-paced, dynamic environment.
- Strong organizational skills and attention to detail, with the ability to anticipate needs and take initiative.
- Excellent communication and interpersonal skills, with the ability to work across teams and cultures.
- High level of discretion and professionalism in handling sensitive information.
- Proficiency in Google Workspace and experience with collaboration tools such as Slack, Zoom, and project management platforms.
- Ability to work independently while maintaining a strong sense of teamwork and collaboration.
- Experience working in a sales-driven or commercial environment is a plus.
Working at Coda
With Codans spread across over 20 countries worldwide, our fast-paced, challenging, and highly collaborative environment breaks down time zones and cultural barriers, empowering you to chase innovative ideas, contribute to Coda’s growth, and make a lasting impact.
If you have a passion for pushing boundaries and thrive on continuous improvement through experimentation, we would love to hear from you!
Our Perks*
Wellness Boost: Stay healthy with resources for physical and mental well-being with our flexible benefits and Employee Well-being Program - because you matter!
Customized Benefits: Tailor your benefits with our flexible plan.
Growth Opportunities: Unlock your potential through clear progression paths.
Skill Development: Access training resources to fuel your personal and professional growth.
Volunteer Time Off: Enjoy paid time off to make a difference in the world through volunteering.
Family Support: Take advantage of paid Family Care Leave to bond with your family, while our selected Flexible Benefits also cater to your family's needs.
*Benefits are reviewed and updated on a yearly basis
We are proud to be an equal opportunity employer, embracing the unique qualities of every individual, regardless of gender, race, age, religion, disability, or other local protected classes. Our goal is to foster an inclusive environment where everyone feels welcome and valued.
Due to the large number of exceptional applications we receive, we can only reach out to shortlisted candidates. If you don't hear from us, rest assured there may be another opportunity at Coda that aligns better with your unique abilities. Remember to check our Careers Page for more exciting job openings!
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