Executive Assistant, Integrated Planning & Franchise Management

1 Hour ago • 1 Years + • Administrative

About the job

Job Description

The Executive Assistant will provide comprehensive administrative support to the SVP and VP of Integrated Planning & Franchise Management at Walt Disney Studios. Responsibilities include managing calendars, scheduling meetings, answering calls, submitting expense reports, and coordinating travel. The role requires strong understanding of key leadership roles across the studio and broader enterprise, proactive meeting management, and maintaining electronic files. The ideal candidate will be detail-oriented, adaptable, possess exceptional communication skills, and thrive in a fast-paced environment. Additional duties involve supporting team projects, managing partner events, and assisting with larger company events.
Must have:
  • 1+ years senior management administrative experience
  • Proficient in PC & Mac environments (MS Office Suite, Keynote, Google Docs)
  • Exceptional organizational and communication skills
  • Prioritize tasks, meet deadlines, adapt to changing situations
  • Detail-oriented, professional in high-pressure situations
Good to have:
  • Bachelor's Degree
  • Familiarity with SAP
Not hearing back from companies?
Unlock the secrets to a successful job application and accelerate your journey to your next opportunity.

Job Summary:

Walt Disney Studios Franchise Management & Integrated Planning facilitates alignment among the Studio and lines of business across The Walt Disney Company, Disney Parks, Experiences and Products, Home Entertainment, Disney Music Group), as teams develop strategies and plans in support of films and franchises from Pixar Animation Studios, Walt Disney Animation Studios, Disney Live Action, Marvel Studios, Lucasfilm, Blue Sky Studios and 20th Century Fox Films. The team collaborates on a global scale to maximize the value of these brands and respective films while supporting the processes and priorities of internal business partners. 

The Integrated Planning & Franchise Management Team is dedicated to driving strategic initiatives and fostering collaboration across various sectors. This dynamic team thrives in a fast-paced environment and is committed to delivering excellence in all aspects of planning and management. This position will report directly to the SVP, Integrated Planning & Franchise Management for Walt Disney Studios. 

We are seeking a detail-oriented and proactive professional who excels in a high-energy environment and can successfully juggle multiple tasks without compromising quality. The ideal candidate will forge strong relationships, demonstrate exceptional problem-solving abilities, and maintain a polished and professional demeanor while supporting two high-level executives. A positive and resourceful mindset, combined with a commitment to deliver results, is essential.

Responsibilities:

  • Provide comprehensive administrative support to the SVP Integrated Planning & Franchise Management and the VP Franchise Management (DLA/20CS). Responsibilities include managing calendars, scheduling meetings and conference rooms, answering phone calls and taking messages, and submitting expense reports
  • Develop a strong understanding of key leadership roles across the studio and broader enterprise. Be knowledgeable of points of contact and communication preferences to facilitate seamless meeting scheduling, including creating strong relationships with executive assistants and partners to assist with planning and coordination
  • Proactively monitor and manage meeting attendance, ensuring priority attendees are tracked and demonstrating agility in scheduling with multiple senior management teams concurrently
  • Organize, maintain, and update department electronic files (shared network folders) while ensuring all documents required for the team are printed and accessible
  • Coordinate, update, and deliver essential team documents and databases timely and efficiently
  • Support the team with office resource management and assist on special projects beyond daily administrative tasks as required
  • Organize and coordinate Partner events, from submission for approval to tracking RSVPs and managing check-ins
  • Book and manage travel including coordinating meetings, creating detailed travel itineraries, coordinating with local offices, submitting and managing expense reports in a timely basis
  • Manage details for annual Studio International Summit including managing agenda, key logistics, invites and communication to attendees and key executives across WDS
  • Support office of the President for Town Halls and larger company events as needed answering phones supporting calendar

Basic Qualifications:

  • 1+ years of administrative experience at the senior management level, preferably within the entertainment industry
  • Strong computer skills with proficiency in both PC and Mac environments, including Microsoft Outlook, Word, Excel, PowerPoint, Keynote, and Google Docs
  • Proven ability to prioritize tasks, meet deadlines, and decisively adapt to changing situations with ease and flexibility
  • Exceptional attention to detail alongside the ability to maintain professionalism in high-pressure situations
  • Outstanding organizational skills with a strong commitment to follow-through, capable of managing multiple projects efficiently and concurrently
  • Excellent verbal and written communication skills, facilitating effective interaction and information transmission
  • A positive outlook with proactive, resourceful, and adaptable qualities
  • Exceptional interpersonal skills, able to foster a collaborative work environment and coordinate effectively with colleagues at all levels
  • A valued team player with an approachable demeanor, skilled in navigating diverse personalities and responsibilities without getting overwhelmed

Preferred Qualifications:

  • Bachelor’s Degree or equivalent experience preferred
  • Familiarity with SAP is a plus

If you are ready to contribute your skills and passion to a vibrant team dedicated to impactful planning and management, we invite you to apply!


The hiring range for this position in Burbank, CA is $58,700 to $78,600 per year based on a 40 hour work week. The amount of hours scheduled per week may vary based on business needs. The base pay actually offered will take into account internal equity and also may vary depending on the candidate’s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.
View Full Job Description
$58.7K - $78.6K/yr (Outscal est.)
$68.7K/yr avg.
Burbank, California, United States

Add your resume

80%

Upload your resume, increase your shortlisting chances by 80%

About The Company

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started!

The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of…

What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!

Minato City, Tokyo, Japan (On-Site)

Minato City, Tokyo, Japan (On-Site)

Minato City, Tokyo, Japan (On-Site)

Washington, United States (On-Site)

Orlando, Florida, United States (On-Site)

Orlando, Florida, United States (On-Site)

New York, New York, United States (On-Site)

New York, New York, United States (On-Site)

Santa Monica, California, United States (On-Site)

Santa Monica, California, United States (On-Site)

View All Jobs

Get notified when new jobs are added by The Walt Disney Company

Similar Jobs

The Walt Disney Company - Specialist, Programming and Content Curation, DTC SEA

The Walt Disney Company, Singapore (On-Site)

Scopely - Benefits Partner

Scopely, United States (Remote)

Worlds - QA Lead

Worlds, (Remote)

Scopely - Lead Product Manager - Monopoly GO!

Scopely, United States (Remote)

Nielsen Holdings - Executive Assistant

Nielsen Holdings, India (On-Site)

Diversified - AV Tier 2 Agent

Diversified, India (Remote)

Sphere Entertainment Co - Digital Assets Coordinator

Sphere Entertainment Co, United States (On-Site)

CloudHire - Salesforce Developer L5/6 (Vlocity)

CloudHire, India (Remote)

Get notifed when new similar jobs are uploaded

Similar Skill Jobs

Scopely - Sr. Manager, Security Risk Management

Scopely, Portugal (Remote)

Scopely - Associate Principal Animator - 2D

Scopely, India (Hybrid)

The Walt Disney Company - Creative Manager, IM SEA

The Walt Disney Company, Singapore (On-Site)

The Walt Disney Company - Fashion & Home Product Design and Development Internship

The Walt Disney Company, United Kingdom (On-Site)

Scopely - Senior Motion Graphics Designer

Scopely, Spain (Hybrid)

The Walt Disney Company - Technical Account Manager

The Walt Disney Company, Thailand (On-Site)

Teravision Games - Lead UX Designer

Teravision Games, Colombia (Hybrid)

Demiurge Studios - Lead Producer

Demiurge Studios, (Remote)

The Walt Disney Company - Analytics Manager, Partnerships

The Walt Disney Company, United Kingdom (Hybrid)

Get notifed when new similar jobs are uploaded

Jobs in Burbank, California, United States

Intel Corporation - Principal System Security Architect

Intel Corporation, United States (Hybrid)

Warner Bros Discovery - Extreme Weather Editor

Warner Bros Discovery, United States (On-Site)

Magic Leap - Staff Manufacturing Engineer

Magic Leap, United States (On-Site)

Flow - Graphic Designer, Environmental

Flow, United States (On-Site)

Match Group - Staff UX Researcher

Match Group, United States (Hybrid)

Next Level Business Services - Bigdata / Hadoop Architect

Next Level Business Services, United States (On-Site)

xplor - Outside Sales Account Executive, Southeast

xplor, United States (On-Site)

Life church - Support Operations Specialist

Life church, United States (On-Site)

Get notifed when new similar jobs are uploaded

Administrative Jobs

Intel Corporation - Intel Federal Contracts Manager

Intel Corporation, United States (Hybrid)

CAE - Field Engineer

CAE, France (On-Site)

Rocket - Senior Systems Programmer

Rocket, Germany (Remote)

Scientific Games  - Advanced Software Engineer

Scientific Games , India (On-Site)

Intel Corporation - Sr. Infrastructure Engineer

Intel Corporation, United States (On-Site)

SSC Technologies - Desktop Engineer

SSC Technologies, Japan (On-Site)

Get notifed when new similar jobs are uploaded