Executive Assistant, Office of the CCO
Job Summary
Job Description
Skydance seeks an experienced Executive Assistant to support its Chief Creative Officer (CCO). This role involves managing a high-volume workload, handling sensitive information, liaising with high-profile executives, and providing solutions to various issues. Responsibilities include calendar management, meeting coordination, communication management, travel arrangements, preparing reports and presentations, and handling confidential matters. The ideal candidate will possess excellent organizational and communication skills, strong judgment, and a proactive approach. Experience supporting senior-level entertainment executives is crucial.
Must have:
- 5+ years administrative experience
- C-Suite support experience
- Excellent communication skills
- Strong organizational skills
- Proactive and resourceful
Good to have:
- Familiarity with entertainment industry
- Experience with travel arrangements
- Proficiency in MS Office & Google Suite
7 skills required
Job Details
If you are passionate about making movies and television, Skydance is the place for you! Our creative divisions are led by industry veterans that put audience above all else when it comes to our storytelling approach. At Skydance, we embrace visionary artists and cutting-edge technology to create event-level entertainment. With the benefit of powerful distribution partnerships – Paramount Pictures, Tencent, Netflix, Prime Video, Apple TV+, and other top tier studios – our premium content can reach billions of consumers around the world.
Our corporate headquarters is in Santa Monica, where we strive to create a collaborative environment, is the center for all our film and television teams. Other departments include production, marketing, business affairs, finance, human resources, and operations. Whether you are a seasoned executive or an assistant just starting out, everyone is valued on the Skydance team!
For information on Skydance’s privacy practices, see the Skydance U.S. Personnel Privacy Notice located at https://skydance.com/privacy-personnel/.
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Skydance is looking for an experienced administrative professional to support its Chief Creative Officer. This is a career Executive Assistant position that requires managing a high-volume desk and providing high-level administrative assistance within a multi-faceted and fast-paced organization.
This role is a balancing act of high-level administrative responsibilities, managing key communications, partnerships, and relationships, handling sensitive and confidential information, liaising with high-profile executives and offices, and providing solutions to issues/problems of varying magnitudes. The position requires exceptional verbal, written, and organizational- and time-management skills, initiative-taking, resourcefulness, and attention to detail, sound judgment, and the ability to work independently as well as collaboratively.
Responsibilities
- Maintain consistent awareness of CCO's priorities and strategize schedules and communications accordingly
- Oversee CCO's calendar and daily scheduling including coordination of external and internal meetings, events, and appointments, arranging physical and/or virtual conference details, technology and A/V presentation set-up, as well as communication to appropriate parties
- Prepare agendas, maintain status reports, generate materials and information for meeting prep including biographies, credits, upcoming projects, representation, etc.
- Manage heavy call and email volume, screen incoming correspondences, disseminate team communication, proactively identify next steps and needs
- Anticipate and handle additional day-to-day tasks such as email distributions, updating contact information, managing expense reports, note-taking needs, managing meal orders for executive meetings and lunches, filing, ordering of supplies, etc.
- Create, organize, and update shared databases and electronic filing systems
- Prepare correspondence, reports, reference materials, light content-related research, and other documents while upholding the utmost discretion and confidentiality
- Read and digest important content-related documents and discern, summarize, and/or annotate critical data/information
- Arrange detailed domestic and international travel plans, bookings, itineraries, and meal reservations as needed
- Work cross-functionally with colleagues in various business units; communicate and collaborate effectively with internal and external stakeholders
- Responsible for sourcing and coordinating thoughtful gifts for clients, business partners, or employees on behalf of the CCO, ensuring they are appropriate for the occasion and recipient while maintaining confidentiality and adhering to company policies
- Ad hoc administrative duties, projects, and workflows as required, such as maintaining weekend reading logs and anticipating CCO's needs related to project development
- Serve as a representative of the CCO and Skydance to external parties with diplomacy, sensibility, and thoughtfulness, including in relation to transmitting correspondence/communication, welcoming guests, etc.
Requirements
- Bachelor's degree preferred
- 5+ years administrative experience supporting a senior-level entertainment executive; C-Suite support in a fast-paced, dynamic environment preferred
- Adept at time management, anticipating needs, hitting deadlines, and executing with precision and follow-thorough; manage and track multiple high-priority tasks simultaneously without letting things fall through the cracks
- Ability to adapt to unexpected situations while prioritizing tasks based on deep understanding of the business and CCO's schedule/priorities
- Excellent interpersonal skills with the ability to interface effectively with team members, senior management, high-level executives, talent representatives and their offices
- Excellent written, verbal, and telephone skills
- High proficiency with MS Office and Google Suites (including Word, Excel, Outlook, Google Docs); ability to learn new software quickly
- Highly self-motivated, proactive, quick-thinking, flexible, adaptable, collaborative, and resourceful, with excellent common sense and judgment
- Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships including those of confidential or sensitive nature
- Ability to give, receive, and implement feedback constructively
- Enthusiasm for the entertainment industry and familiarity with its concepts, customs, practices, players, and landscape (e.g. agencies, studios, producers, talent law firms, etc.)
The range for this non-exempt position in Los Angeles is $27.00-30.00/hour. The rate offered may vary based on the candidate’s location, qualifications, experience and relevant expertise, among other factors. The range indicated is for base salary only and does not reflect the total compensation package, including bonus, benefits, etc.
#Media #LI-hybrid
Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.
Skydance is proud to be an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category. Diversity in the workplace is not just a commitment, it is who we are and a reflection of what makes our world special.
Recruitment Fraud Alert
It has come to our attention that there may be fraudulent activity by individuals impersonating our Talent Acquisition team. Skydance will only contact you from an official “@skydance.com” email address. If you suspect that you are being contacted by an unauthorized person or believe that the correspondence you have received is suspicious, please do not click on any links or attachments in such emails and submit any questions or concerns to our information security team at information.security@skydance.com.
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