Finance Assistant

Landor is looking for a Finance Assistant to join our Milan studio. Could this be you?  

We are Landor. 

World-leading brand specialists. 

Consulting. Design. Experience. 
​ 
Connecting business strategy to brand.​ 

Bringing every facet of brand to life.​ 

Creating brand-led experiences for talent & customers.​​ 

United in our drive to make a positive difference.​ 

Proudly part of WPP.​ 

We build brands, designed to transform.​ 

Our Landor Group also includes leaders in sonic branding amp,  

workspace & architectural design experts BDG 

and award-winning motion specialists ManvsMachine.​ 

What you’ll do 

As part of the Milan Finance team, the Finance Assistant plays a vital role providing accurate and timely support to the finance function and wider business. You will be responsible for a variety of tasks related to accounts payable, client billing, intercompany transactions, and month-end reporting. The successful candidate will be highly organised, detail-oriented, and possess excellent communication skills. This role requires lots of proactivity, to have a passion for growing and learning in the role, and enjoy working in a fast-paced environment.

JOB DUTIES & RESPONSIBILITIES

• Accounts Payable:Handle vendor and staff inquiries regarding accounts payable. Partnering with SAP to deal with queries and resolve any issues effectively.
• Inter-Office Agreements:Ensure all Inter-Office Agreements are properly filed and maintained within designated project folders.
• Month-End Reporting:Assist the team with the preparation and completion of month-end reporting requirements.
• Client & Intercompany Billing:Timely and accurately bill clients and intercompany counterparts, ensuring invoices are uploaded to relevant client portals.
• Credit Notes & Revenue Adjustments:Prepare documentation and seek appropriate approvals for credit notes, revenue reversals, or write-offs, adhering to company policy.
• Audit Support:Provide support during internal, external, and client audits, as required.
• Intercompany Reconciliation:Assist with intercompany reconciliation processes, including leading calls with other offices to resolve discrepancies.
• New Client/Vendor Setup:Support the setup of new clients and vendors in the system, ensuring accurate information is captured.
• Revenue Recognition:Obtain and file supporting evidence for month-end revenue recognition within designated job folders.
• Timesheet management: Monitor and track timesheet completion by all team members, following up as needed to ensure timely submission. Report discrepancies or issues to HR and the Finance Manager.
• Absence management: Coordinate with HR regarding staff attendance and absence records, ensuring accurate information is reflected in payroll and other relevant systems.

What you’ll need 

• Organisation & Attention to Detail: Demonstrates strong organizational skills and meticulous attention to detail in all aspects of work.
• Proactive & Action-Oriented: Takes initiative and proactively identifies and addresses potential issues. Demonstrates a bias for action and results-oriented approach.
• Commitment to Excellence: Demonstrates a commitment to delivering high-quality work through care and responsibility for the role.
• Stakeholder Focus: Approachable, organised, and focused on providing excellent service to employees, and internal and external stakeholders.
• Communication Skills: Possesses excellent interpersonal, written, and verbal communication skills.
• Excellent written and oral communication skills in English
• Systems Proficiency: Possesses a strong understanding of Microsoft Office applications (Excel, Word, Outlook). Knowledge of Maconomy is preferable but not essential.
• Teamwork: Works effectively as part of a team and contributes to a positive and collaborative work environment.

 Our commitment as an equal opportunity employer

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office around four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

Landor, a WPP company, is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

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