Global Time and Pay Project Manager

It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

How Will You Make a Difference?

The Wabtec HR Project Management Office (PMO) is responsible for management of key and strategic HR portfolio initiatives, which include cross-functional programs aimed at driving efficiencies within M&A activity, the Wabtec employee experience, global end-2-end operations and technical excellence. The HR PMO team brings together the broader HR strategy, delivering transformational initiatives and driving consistent project governance, and risk mitigation. We break down silos, maintain accountability and deploy our resources with intention.

As a member of the HR PMO team, the HR Global Time & Pay Project Manager will perform a combination of M&A and/or HR Enterprise project management responsibilities across the Wabtec global HR footprint. They will manage the project life cycle for a single HR project or a portfolio. The HR Global Time & Pay Project Manager will collaborate cross-functionally in leading M&A Integration plans for time keeping and payroll, oversee global and regional payroll and timekeeping projects– including process re-imagination, time & pay systems workflow design, enablement, implementation and systems integrations, while ensuring compliance with country specific legislation.

What do we want to know about you?

• Bachelor's Degree or equivalent experience with 5-7 years Global Payroll Experience 
• 3-5 years Project Management experience
• 5-7 years global HR Operations experience
• Extensive background within Payroll Systems, must be able to understand technical projects
• Strong Payroll System knowledge such as: ADP, RAMCO, PWC, Kronos, Workday
• Proficiency with Microsoft Office
• Ability to influence autonomously.
• Demonstrated attention to detail with a high level of accuracy.
• Proven track record of working effectively with cross-functional teams to drive alignment, foster collaboration, and achieve shared goals.
• Strong project management skills with the ability to plan, execute, and oversee projects from inception to completion, ensuring timely delivery and adherence to quality standards.

What will your typical day look like?

PMO Responsibilities:

• Work with multiple project methodologies (waterfall, agile, hybrid) and support the development, implementation and maintenance of the Wabtec HR project management methodologies and best practices to build the departments skills and abilities.
• Define the appropriate standards of governance and ownership of project delivery lifecycles that align with industry best practices.
• Develop tools and resources to adaptably manage a portfolio of transformational projects with predictable consistency, efficiency, and success.
• Build and maintain a PMO intake process that includes facilitating high-level discovery/requirements gathering sessions in scoping new projects. Craft compelling narratives through dynamic visualizations—including charts, graphs, and PowerPoint presentations—that effectively communicate complex data and insights, helping to secure stakeholder buy-in for transformational projects.

Global Time & Pay Project Management Responsibilities:

• Partners with the regional time & payroll teams to access business requirements (define scope, create estimates, produce program documentation needed for funding approvals) and translate business needs into process design and system needs, architectural requirements and implementation/execution plans. Prioritizes competing payroll technology projects, partnering with Global HR Operations Director and team to create roadmap for regional time & pay process improvements and technology implementations.
• Manages relationships with HRIS, Legal, Finance and other stakeholders to ensure integrations from Workday into time and payroll systems are resulting in a high standard of data integrity to ensure compliant accurate timekeeping records and payrolls.
• Lead the execution and delivery of time & pay process automation, technology solutions and projects from start to finish, including requirements definition, process mapping, project creation, testing planning and execution, integration requirements, data migration requirements and cutover activities to successfully launch the project or product- for various regional time and pay systems. Provide high quality customer service and communicate project/program status (timelines, progress, and challenges) to technology, systems and business stakeholders regularly
• Effectively use planning tools such as MS Project, Planner, and MS Loop to develop documents and to provide a clear vision for scope, use cases, workflows, wireframes, product requirements, acceptance criteria, and other materials as needed to support technical design, development, and QA activities while implementing new technology, i.e. Ramco, ADP, Dayforce and RFP results for new payroll and timekeeping technology.
• Provide domain thought leadership in the Payroll and Timekeeping technology landscape, by challenging current thinking and providing practical and innovative systems solutions to solve frictions in end-to-end payroll and timekeeping processes.
• Monitors and reports on project progress, RAID logs, analyzes results, defines project deliverables, and predicts future trends. Proactively manages changes in project scope, identifies potential risks, and develops contingency plans.
• Craft compelling narratives through dynamic visualizations—including charts, graphs, and PowerPoint presentations—that effectively communicate complex data and insights, helping to secure stakeholder buy-in for transformational projects.

Who are we?