Event Planning Specialist

Company:

MMC Corporate

Description:

We are seeking an ambitious, energetic, creative, and enthusiastic Event Planning Specialist to join our Marsh McLennan Global Events team! This person will manage and produce internal and external events from conception through completion while providing outstanding client service in a fast-paced environment. The ideal candidate should be a team player who is passionate about hospitality, detail-oriented, takes initiative, and is highly creative.

We will count on you to:

• Lead the planning of assigned meetings and events by establishing the vision and overseeing the ideation, planning, and execution processes in collaboration with internal stakeholders, requiring strong interpersonal skills and teamwork.
• Identify, research, and secure meeting venues through site inspections and contract negotiations for hotels and special event spaces. Candidates must have experience in contract negotiation and effective collaboration with hotels.
• Develop and manage event budgets, track expenses during the planning process, review and process vendor invoices and wire transfers, and conduct post-event budget reconciliation. Experience in managing programs and financial oversight is essential.
• Take ownership of comprehensive event services, including venue management, contracting, timelines, attendee communications, registration, hotel arrangements, transportation, food and beverage, décor, speaker and sponsor coordination, AV/production, branding, mobile apps, off-site activities, shipping, and on-site supervision.
• Establish and cultivate strong relationships with hotels, restaurants, and third-party providers, while staying informed about new restaurant openings and changes in ratings or head chefs to maintain high standards in event execution.
• Post-Event Evaluation: gather feedback from attendees, analyze event metrics, and prepare post-event reports to improve future events and measure the effectiveness of event strategies.
• Support the department head in developing ways to optimize and streamline the event planning process, standardize budget tracking, and control expenses, leverage event technology, analyze event success, and improve attendee experience.

What you need to have:

• Bachelor's Degree with a minimum of 5 years of  full-time Event Management experience, with a strong emphasis on corporate event planning and C-suite experience.
• Strong knowledge of Microsoft Office - Word, Excel, and PowerPoint.
• Must reside in the NYC tri-state area and have experience with both in-person and hybrid events. Willingness to travel for site visits and manage events on-site is required, along with a flexible schedule that includes evenings, weekends, and extended hours during event seasons.

What makes you stand out:

• Creativity – Ability to think of new ways to impact our events.
• Must possess strong presentation, negotiation, and interpersonal skills, demonstrating outstanding performance in high-pressure, fast-paced environments.
• Experience with meeting management software such as Cvent is a plus.

Marsh McLennan (NYSE: MMC) is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses: Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit marshmclennan.com, or follow on LinkedIn and X.

Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, veteran status (including protected veterans), or any other characteristic protected by applicable law. If you have a need that requires accommodation, please let us know by contacting reasonableaccommodations@mmc.com.

Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.

The applicable base salary range for this role is $64,500 to $128,900.

The base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and any applicable minimum wage requirements. Decisions will be determined on a case-by-case basis. In addition to the base salary, this position may be eligible for performance-based incentives.

We are excited to offer a competitive total rewards package which includes health and welfare benefits, tuition assistance, 401K savings and other retirement programs as well as employee assistance programs.